Billing Executive

**Position Overview**: The Billing Executive is responsible for managing the billing and invoicing processes, ensuring timely and accurate issuance of invoices, and maintaining financial records for the organization. This role involves coordinating with various departments, handling client inquiries, and ensuring compliance with billing policies and procedures. The Billing Executive also assists in resolving discrepancies, processing payments, and preparing reports for management.

Key Responsibilities:

- **Billing and Invoicing**:

- Generate and issue accurate invoices to customers and clients based on purchase orders or contracts.
- Ensure that billing is completed in a timely manner and in accordance with company policies.
- Verify billing data, including pricing, quantities, and taxes, to ensure accuracy.
- **Payment Processing**:

- Record and process incoming payments, ensuring accurate allocation to customer accounts.
- Follow up on outstanding payments and send reminders or statements to clients.
- Handle adjustments, refunds, and credits in coordination with the finance department.
- **Customer and Client Support**:

- Address billing-related inquiries from customers or clients, providing clarification and support as needed.
- Investigate and resolve billing discrepancies or issues, ensuring customer satisfaction.
- Liaise with sales, customer service, and other departments to ensure accurate billing and resolve any discrepancies.
- **Financial Record Keeping**:

- Maintain and update billing records, ensuring accuracy and completeness.
- Ensure that all billing data is properly documented for audits and financial reporting.
- Assist in reconciling billing records with general ledger entries.
- **Reporting and Analysis**:

- Prepare regular billing reports, including accounts receivable summaries, revenue reports, and aging reports for management.
- Analyze billing trends and patterns, identifying opportunities to improve processes or address issues.
- Provide support in preparing reports for audits and regulatory compliance.
- **Compliance and Documentation**:

- Ensure that billing procedures comply with legal and regulatory requirements, such as GST, VAT, or other tax rules.
- Assist in the preparation and maintenance of billing documentation for audits and financial reviews.
- Ensure all documentation is filed properly and can be easily retrieved for review.
- **Software and Systems Management**:

- Utilize billing software and systems to process and track invoices and payments.
- Work with IT and finance departments to implement or troubleshoot billing systems as needed.
- Maintain familiarity with the company’s ERP or billing system, ensuring efficient use of its features.

Qualifications:

- **Education**: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- **Experience**: 1-2 years of experience in billing, invoicing, or financial operations.
- **Software Skills**: Proficiency in billing software (such as QuickBooks, Tally, or SAP) and MS Office (especially Excel).
- **Attention to Detail**: Strong focus on accuracy in billing and record keeping.
- **Communication Skills**: Excellent verbal and written communication skills to handle client inquiries and internal coordination.
- **Analytical Skills**: Ability to analyze data, reconcile discrepancies, and prepare reports.

Working Conditions:

- This role is typically based in an office environment, with standard working hours.
- The Billing Executive may be required to work additional hours during financial closing periods or when resolving billing issues.

Career Path:

- Opportunities for advancement include roles such as Senior Billing Executive, Accounts Receivable Manager, or Financial Analyst, depending on experience and performance.

**Contact no : 8625863596(Hr Apurva)**

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹12,000.00 per month

**Experience**:

- total work: 1 year (preferred)

Work Location: In person