Receptionist/administration

2 weeks ago

Chandigarh, India Stylam Industries Limited Full time

he receptionist will be the first point of contact for the company, providing administrative support across the organization. The role includes handling the flow of people through the business and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
- **Key Responsibilities**:

- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
- Receive, sort, and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- **Skills and Qualifications**:

- High school diploma; additional qualifications will be a plus.
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g. fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.

Administrator Job Description
- **Job Title**: Administrator
- **Location**: [Company Name/Location]
- **Summary**: The administrator will be responsible for ensuring the efficient and smooth day-to-day operation of the firm. This role involves a wide range of responsibilities including providing administrative support to ensure efficient operation of the office, managing the reception area, and providing support to the company’s managers and employees.
- **Key Responsibilities**:

- Answer and direct phone calls.
- Organize and schedule appointments.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- **Skills and Qualifications**:

- Proven experience as an administrator, administrative assistant, or relevant role.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Supplemental pay types:

- Yearly bonus

**Experience**:

- total work: 6 years (preferred)

Work Location: In person

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