Administrative Co Ordinator

**Admin Coordinator**

**Work schedule**:Mon - Sat
**Timing**:10 AM to 7 PM
**Salary**: 6 LPA

**Key Responsibilities**:
**1. Administrative Support to CEO**
- Act as the primary point of contact for the CEO, managing schedules, coordinating meetings, and handling internal/external communications.
- Assist with daily administrative tasks, such as travel arrangements, correspondence, and document management.
- Prepare reports, presentations, and other materials for meetings or strategic discussions.
- Manage CEO’s calendar, prioritize meetings, and ensure timely follow-up on action items.

**2. Procurement Management**
- Oversee and manage the company’s procurement processes, including vendor selection, purchasing, and order tracking.
- Negotiate contracts with vendors, ensuring favorable terms and cost-effective solutions.
- Maintain records of all procurement activities and manage the company’s purchasing database.
- Monitor inventory levels and reorder supplies as necessary, keeping the CEO informed of any critical needs.
- Work closely with finance to ensure proper invoicing and timely payments for procured goods and services.

**3. Vendor and Stakeholder Management**
- Build and maintain strong relationships with vendors, suppliers, and service providers.
- Coordinate logistics for deliveries, installations, or services provided by external partners.
- Liaise between internal departments and external vendors to ensure smooth communication and resolution of any procurement-related issues.

**4. Project Coordination & Reporting**
- Support the CEO in managing company projects, ensuring that procurement and administrative needs are met within agreed timelines.
- Track the status of various projects, preparing progress reports and providing regular updates to the CEO.
- Organize meetings, briefings, and follow-ups on project deliverables, ensuring all stakeholders are aligned.

**5. Process Improvement & Efficiency**
- Assist in identifying areas for process improvements in administration and procurement workflows.
- Implement strategies to streamline administrative tasks and enhance overall operational efficiency.

**Qualifications**:

- **Education**: Bachelor's degree in Business Administration, Management, or a related field (or equivalent work experience).
- **Experience**:Minimum of 2-3 years of experience in an administrative or coordinator role, preferably with exposure to procurement.

Proven track record of working closely with senior leadership (preferably CEO-level support).

Strong understanding of procurement processes and vendor management.
- **Skills & Competencies**:
Excellent organizational and time-management skills with the ability to manage competing priorities.

Strong verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with procurement software or ERPs.

Ability to build and maintain relationships with external vendors and internal stakeholders.

High attention to detail and problem-solving skills.

Ability to work independently and collaboratively in a fast-paced environment.

**Key Attributes**:

- Proactive, self-starter with a positive attitude.
- Strong interpersonal skills and ability to engage with a wide range of stakeholders.
- Highly organized with the ability to multi-task and adapt to changing priorities.
- Discretion and confidentiality when handling sensitive information.

Schedule:

- Day shift

Work Location: In person