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Accounts Assistant

3 weeks ago

Nashik District Maharashtra, India Aavesh Enterprises Full time

**Job Overview**:
The Accounts Assistant in the building materials sector is responsible for supporting the day-to-day financial operations of the company. This role involves handling accounts payable and receivable, managing invoices, processing payments, assisting with budgeting and financial reporting, and ensuring the accuracy of financial transactions related to building material sales and purchases.

**Key Responsibilities**:

- **Accounts Payable & Receivable**:

- Process and manage accounts payable by ensuring that all supplier invoices are received, recorded, and paid on time.
- Maintain records of outstanding invoices, track payments, and follow up with suppliers and customers as needed.
- Process accounts receivable by generating invoices, sending payment reminders, and tracking payments from customers.
- Reconcile accounts payable and receivable to ensure accuracy and identify discrepancies.
- **Data Entry & Record Keeping**:

- Accurately input financial data, including sales, purchases, and transactions, into accounting software.
- Maintain up-to-date financial records for building materials transactions, including inventory purchases, sales, and cost of goods sold.
- Assist in managing the company's general ledger by ensuring proper coding and posting of transactions.
- **Inventory Management Support**:

- Collaborate with the inventory department to ensure that all material purchases are accurately recorded and accounted for.
- Assist with inventory reconciliations to match physical stock with recorded data and resolve discrepancies.
- Help track the cost of building materials and report on variations from budgeted expenses.
- **Financial Reporting Assistance**:

- Assist the finance team in preparing monthly, quarterly, and annual financial reports.
- Prepare reports related to accounts payable, accounts receivable, inventory, and general financial status.
- Assist with bank reconciliations and cash flow analysis to ensure proper financial oversight.
- **Invoice Verification and Documentation**:

- Verify the accuracy of supplier invoices and ensure they match purchase orders and delivery receipts.
- Maintain and organize financial documents, including invoices, receipts, and payment records.
- Ensure compliance with company policies and industry standards in all financial transactions.
- **Payment Processing**:

- Process payments to vendors, suppliers, and contractors in a timely manner.
- Monitor and ensure that all payments are made according to the agreed-upon terms and conditions.
- Assist in handling petty cash and maintaining records of all cash transactions.
- **Budget Assistance**:

- Support the accounts team with budgeting and forecasting activities related to building materials procurement and sales.
- Assist in tracking expenses and identifying cost-saving opportunities within the accounts for building materials.
- **Regulatory Compliance & Audit**:

- Ensure compliance with relevant financial regulations, company policies, and tax requirements.
- Provide support during internal and external audits by preparing requested documentation and reports.

**Qualifications and Requirements**:

- **Education**:

- A diploma or degree in Accounting, Finance, Business Administration, or a related field.
- Additional certification in accounting (e.g., ACCA, CPA) is a plus but not mandatory.
- **Experience**:

- Minimum of 1-3 years of experience in accounting, finance, or a related role, preferably in the building materials or construction industry.
- Familiarity with accounting software (e.g., QuickBooks, Tally, Sage) is essential.
- Basic knowledge of VAT, taxes, and regulatory requirements in the building materials industry is beneficial.
- **Skills**:

- Strong knowledge of accounting principles and financial procedures.
- Proficiency in Microsoft Office Suite (Excel, Word) and accounting software.
- Tally Prime Mandatory.
- Excellent attention to detail and accuracy in managing financial transactions.
- Ability to work with large volumes of data and perform data entry tasks efficiently.
- Strong organizational and time-management skills with the ability to manage multiple tasks.
- Effective communication skills, both written and verbal.

**Personal Attributes**:

- Strong analytical and problem-solving skills.
- Proactive, motivated, and able to work independently.
- Ability to maintain confidentiality and handle sensitive financial information.
- A collaborative team player with a positive attitude and a willingness to assist in various aspects of the finance department.
- Ability to adapt to a fast-paced working environment and meet deadlines.

Pay: ₹10,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person