Associate Real Estate and Property Coordinator

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**Reference Number**
- 240830

**Position Level**
- AS 6

**Department**
- Corporate Services Department

**Division**
- Institutional Services Division

**Location**
- India Resident Mission

**Date Posted**
- Thursday, December 5, 2024

**Closing Date**
- Thursday, December 19, 2024 11:59 p.m. (2359 Manila Time, 0800 GMT)

**Join Our Mission to Foster Prosperity in Asia**

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

**Organizational Setting and Reporting Relationship**

The position of Associate Real Estate and Property Coordinator is assigned to the Institutional Services Division (CSIS) within the Corporate Services Department (CSD). You will be based at our Resident Mission Office in India.

You will operate within a matrix reporting structure, reporting to the Country Director India Resident Mission (INRM) for technical, operational and daily administrative matters and the designated International Staff in the Field Office Support Team on technical and operational matters.

**Your Role**

As an Associate Real Estate and Property Coordinator you will provide technical and operational support in the planning and implementation of real estate and facilities improvement, expansion, construction, and relocation projects for ADB's Field Offices (FOs), with primary focus on the construction project in India. You will work in close liaison with INRM's Finance and Administration (F&A) and CSIS's Field Office Support team and consultants and will collaborate in a geographically spread team across Asia-Pacific. You will also support the daily monitoring of contracts and operations

**You will**:

- Help coordinate real estate development and facilities improvement projects from inception to completion.
- Maintain project documentation, including contracts, permits, plans, presentations, and correspondence, ensuring accuracy and completeness.
- Coordinate meetings, appointments, and site visits for project team members, stakeholders, and contractors.
- Be the contact for project-related inquiries, both internally and externally.
- Prepare and distribute project status reports, updates, and presentations to stakeholders.
- Support budget tracking, expense management, and invoice processing for project-related activities.
- Prepare standard procurement documents for both technical and construction services and support the procurement process from a technical and administrative perspective.
- Assist the contract lifecycle, from initial negotiation to contract closeout and monitor contractual obligations.
- Maintain the database of information related to the global real estate for FO projects and coordinate the collection of statistical information to produce management-related reports on regular or ad hoc basis.
- Prepare and consolidate assessment reports of major facilities projects of FOs.
- Collaborate with multiple internal departments, including budget, procurement, IT, security, asset management and information resources to ensure agreement and integration of project activities.
- Contribute to the continuous improvement of project management procedures.
- Provide clear reporting to the designated International Staff and other senior officers and collaboration with all team members.
- Perform other duties as may be assigned and reflected in the incumbent's work plan.

**Qualifications**:
**You will need**:

- Bachelor's degree in business administration, communications, accounting, finance, economics, law, or a related field.
- At least 5-year work experience in a project administration or project coordination role within the real estate, construction, or related industry.
- Excellent at organizing and managing tasks and priorities at the same time.
- Flexibility to adapt to changing project priorities and deadlines.
- Demonstrate a precise approach to tasks and accuracy in data management and documentation.
- Proficiency in project management software and Microsoft Office (Word, Excel, PowerPoint, Outlook, MS Project, SharePoint).
- Ability to liaise and work with different internal and external clients at all levels in a multicultural environment.
- Effective verbal and written communication skills in English.
- Please refer to the link for ADB Competency Framework for Administrative Staff level 6.

**Benefits**

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Paid leave (including parental)
- Medical and health benefits
- Life and other insurance plans
- Staff development
- Retirement plan

**Additional Information**

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