Executive Assistant

5 days ago

Calicut, India Apto Innovations Private Limited Full time

The Executive Assistant is responsible for providing high-level administrative support to a senior executive or department. This includes managing complex schedules, coordinating meetings and events, handling confidential information, and completing special projects as needed. The Executive Assistant also serves as a liaison between the executive and internal and external contacts and may be responsible for managing a team of administrative staff.

Key Responsibilities:

- Manage and maintain the executive's calendar, schedule meetings, and coordinate travel arrangements
- Act as the primary point of contact for internal and external contacts, managing correspondence and communications on behalf of the executive
- Handle confidential information and maintain discretion and professionalism at all times
- Prepare and edit documents, presentations, and reports as needed
- Coordinate and plan meetings, conferences, and events
- Provide administrative support to the executive and department as needed, including managing expenses and coordinating with other departments
- Manage a team of administrative staff, providing direction and support as needed
- Perform other duties as assigned

Qualifications:

- Bachelor's degree or equivalent experience
- Good Communication skills
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and Google Suite
- Experience working with a senior executive or in a fast-paced environment
- Proven ability to handle confidential information with discretion
- Strong time management skills and ability to prioritize tasks effectively.
- Assisting the meeting seminars around Kerala (should be willing to travel across Kerala).

**Job Types**: Full-time, Fresher

**Salary**: ₹7,500.00 - ₹17,500.00 per month

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- Day shift
- Fixed shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Kozhikode, Kerala: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (required)

Willingness to travel:

- 75% (required)

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