Editorial Assistant

Salary:

- Competitive- Location:

- New Delhi- Country:

- India- Business Unit:

- Academic- Vacancy Type:

- Permanent- Closing Date:

- 31 October 2025

**Meet the recruiter**:
Sadhna Jha

**Role title**Editorial Assistant

**Role reports to**Senior Commissioning Editor

**Level**3

**Job family**Academic Books

**Sub family**Editorial

**Department**Humanities and Social Sciences

**Location**New Delhi

**Purpose of the role**:
**Key accountabilities**:
To facilitate efficient co-ordination between editorial and content teams/internal stakeholders.

To take responsibility for several key components of the content workflow for titles.

Provide editorial support for ‘Centaur' database covering all aspects of editorial process, to ensure delivery dates & metadata is maintained accurately. Responsible for updating missing or incorrect data.

Maintain accurate digital files.

Working to tight deadlines and multiple competing priorities.

**Key relationships (internal and external)**:
Assist Publisher/Commissioning editors in peer review of new projects, and in including assistance on any final clearance reading. This may entail commissioning reviews, sourcing endorsements, as well as coordinating admin support (e.g., chasing late reviews, arranging payments and gratis books for reviewers).

To communicate regularly with authors, volume/series editors, and contributors, and with a broad range of internal colleagues beyond the immediate commissioning and content teams (including Marketing, Sales, Finance, Legal Services, Customer Services, etc.).

Support with the syndication process by assisting the Commissioning Editors with preparation, presentation and uploading of syndicate papers to agreed deadline.

Communicate any technical queries from authors to Content operations prior to handover i.e., online resources/file formats/house style/indexes.

Coordinate with the Indian Operations Coordinators to ensure efficient & timely arrangements are in place for obtaining relevant permissions and all 3rd party materials have been cleared prior to handover of manuscript.

Compile blurbs in consultation with appropriate Content Managers and Commissioning Editors on trade, reference, and professional projects.

Responsible for sourcing covers & having author discussion.

Work closely & coordinate with the Indian Operation Coordinators, sending and monitoring a variety of administrative tasks (i.e contractual/ review copies, eBook vouchers, SAP Payments/contracts etc )

Source endorsers and coordinate with Indian Operation Coordinators for processing.

Work with Elements Coordinator to process, i.e., proposal & information forms & setting up series, issuing contracts etc. To manage overall Elements series.

Coordinate with the Indian Operation Coordinators in preparation & despatching of author/editor/contributor and other contracts to a high degree of accuracy, and subsequently monitor their return to ensure all are processed in a timely manner

Coordinate with the Indian Operation Coordinators contractual and review copies of books through Intranet ordering systems, eBook vouchers

Support Editors to arrange conference attendance and campus visiting.

Make suggestions for improvements and innovations for workflows and job processes.

To provide temporary cover & support during any vacant Editorial Assistants position impending recruitment.

**Role impact (people, policy, financial)**:
**Budgets**:
(over which you hold direct or indirect management responsibility. Please exclude headcount)

**Income** (that role is responsible for delivering or makes direct contribution to delivery of)

Coordinate with the Indian Operation Coordinators any SAP records within Project Builder & within SAP prepare and oversee payment requisitions with sign-off up to £1000 and process external invoices for author/editor fees, reading fees, illustrative and textual permissions in accordance with appropriate finance budget codes.

Ensure that all financial contractual obligations (including frees and payment in books) towards the author are fulfilled in consultation with the Content Managers.

What is the major impact of this role on the business?**
Responsible for managing full delivery workflow of new titles from inception through to delivery of manuscript & evaluating content before handover.

Decisions and Recommendations

Use of a variety of IT systems to carry out role effectively, including CAMS, FileMaker (Centaur), SAP, One Trust, Ironclad Outlook, and JIRA.

**Essential knowledge**:
Must have excellent organizational & time management skills, with the ability to prioritize tasks, and pay close attention to detail.

Must be a confident and an effective communicator. Excellent interpersonal skills, including the ability to relate to all parties involved, which may include eminent customers, external suppliers, and internal colleagues.

**Essential skill(s) & experience**:
Knowledge of SAP would be an asset.

**Key competencies (valu