Programme Operations Officer

**Grade**: P2

**Contractual Arrangement**: Fixed-term appointment

**Contract Duration (Years, Months, Days)**: Two years

**Job Posting**: Sep 27, 2024, 12:23:07 AM

**Closing Date**: Oct 11, 2024, 4:59:00 PM

**Primary Location**: India-New Delhi

**Organization**: SE/RDO Regional Director's Office

**Schedule**: Full-time

**OBJECTIVES OF THE PROGRAMME**:
The office of the Regional Director (RDO) has the overall responsibility for planning, execution and evaluation of WHO health programmes at the regional level as well as for the direction and management of the supporting administrative services.

**DESCRIPTION OF DUTIES**:
Under the direct supervision of Chef de Cabinet (CDC) and also under the overall supervision of the Regional Director, the incumbent will perform the following specific functions:

- Scrutinize, analyze and interpret, from an administrative standpoint, issues contained in the proposals/documents presented to the CDC, with a view to providing correct, relevant and valid information, along with solution-oriented suggestions to enable informed decision-making.
- Ensure that information submitted to the CDC and Regional Director is complete in all respects; conforms to the existing rules, procedures and processes in vogue in the organization. If needed, call for additional information from the Department Directors and WHO Representatives and other support units.
- Independently handle prescribed protocol issues befitting the Head of the Organization, while dealing with other Regional Offices, UN Agencies, International and Intergovernmental Organizations, Non-governmental Organizations, Donor agencies and other stakeholders in relation to correspondence emanating from the CDC and Regional Director, and during the CDC's and Regional Director's visits to countries, and for meetings with national and international dignitaries.
- Accompany CDC during country visits/other official duty travels, as directed, and take charge of all the administrative formalities to facilitate such visits; ensure follow up actions up to the implementation of the decisions made during the CDC's meetings with the high-level dignitaries in the countries.
- Support Administrative Officer / RDO to supervise the day-to-day functioning of the Regional Director's office and provide guidance on complex and complicated administrative issues to the support staff, to ensure smooth and expeditious implementation of all planned activities in a timely manner.
- Prepare concise and precise briefs, with a high degree of independence and exercising good judgement, on specific issues and matters of sensitive and classified nature, as required by the CDC, focusing on the possible implications of these issues to the Organization as a whole.
- Intervene and act as a go-between, on urgent and specific pending matters/issues, particularly of complicated and complex nature, involving various technical/support units and WHO Country offices, to facilitate resolving any problems/impediments hampering smooth and expeditious implementation ofactivities.
- Provide administrative and programmatic support on specific and important matters as assigned by Director, Programme Management (DPM).
- To provide assistance to the Chef de Cabinet and Regional Director, from time to time, on any other matters not explicitly included in the above duties.

**REQUIRED QUALIFICATIONS**:
**Education**:
**Essential**: University Degree in administration, social sciences, business, education, or other related fields.
**Desirable**: Post-graduate degree/diploma in business/public administration or related fields

**Experience**:
**Essential**: At least two years' experience in general administration areas as well as coordination and monitoring of programme implementation. Experience of working with WHO, other UN Agencies or other international organizations.
**Desirable**: Knowledge of WHO procedures, policies and practices in the field of management of general administrative and support services

**Skills**:
**WHO Competencies**:
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

**Use of Language Skills**:
**Essential**: Expert knowledge of English.
**Desirable**:
**REMUNERATION**:
**ADDITIONAL INFORMATION**:

- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- Staff members in other duty stations are encouraged to apply.
- The WHO is committed to creating a diverse and inclusive environment of mutual res