Admin

3 days ago

Anna Nagar Chennai Tamil Nadu, India Workzen business centre Pvt Ltd Full time

**Job Title: Office and Executive Assistant**

Location **:Chennai**
Department **:Admin**
Reports To**:*Senior Engineer*

**Job Summary**:
The Secretary provides high-level administrative support by handling information requests, performing clerical functions, and assisting senior management in day-to-day tasks. The role requires professionalism, confidentiality, and excellent communication skills.

**Key Responsibilities**:

- Assist in filing, scanning, photocopying, and maintaining office records.
- Manage office needs and ensure material availability.
- Support the team with scheduling meetings, appointments, and travel arrangements.
- Perform basic data entry and document preparation tasks.
- Coordinate with courier services, vendors, and maintenance personnel.
- Ensure cleanliness and orderliness of the office.
- Assist in HR and accounting tasks when required.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare reports, presentations, and correspondence.
- Maintain confidential files and handle sensitive documents.
- Take dictation and minutes during meetings; distribute as needed.
- Liaise with internal departments and external stakeholders.
- Arrange travel and accommodation for executives.
- Ensure timely reminders for follow-ups and important tasks.

**Requirements**:

- Bachelor’s degree or equalant.
- Proficiency in MS Office, (Word, Excel, PPT, Outlook), Google, ChatGPT.
- Good communication and interpersonal skills.
- Ability to multitask and prioritize work.
- Previous experience in a similar role is an advantage.
- Bachelor’s degree in Administration, Secretarial Studies, or related field.
- Proven work experience as a secretary or Executive Assistant.
- Strong organizational and time-management skills.
- Excellent verbal and written communication.
- Discretion and trustworthiness with confidential information.

Pay: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Weekend availability

Supplemental Pay:

- Performance bonus

Work Location: In person

Application Deadline: 08/10/2025
Expected Start Date: 08/11/2025

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