Associate, Procurement Operations

2 weeks ago

Bengaluru Karnataka, India Alcon Full time

The Vendor Master Data (VMD) Specialist plays a critical role in maintaining accurate and compliant vendor master records to enable business operations, strengthen internal controls, and actively prevent fraudulent master data updates.

This role is responsible for ensuring vendor onboarding, updates to existing records, blocking/unblocking, and sensitive data changes, especially banking and tax details are thoroughly validated and compliant with global procurement guidelines, company policies, and regulatory requirements.
- Manage end to end vendor master data maintenance
- Business User Training on process improvements & system enhancements
- Fraudulent change identification & prevention
- Merger & Acquisition Data migration expert handling special projects
- Participate in periodic internal and external process audits
- Change manager on process improvements & system enhancements
- Documentation manager for change audit traceability
- Ensure compliance with SOX controls/Alcon’s Code of Conduct etc

COMPLIANCE & IT ACCUMEN
- Adhere to agreed SOP with no deviations.
- Ensure all processes, policies & procedures are clearly defined and documented
- Promote a strong and control environment and follow up on audit issues and implement correcting measures
- Hands on Working on SAP, ARIBA platforms or equivalent.
- Working experience in MS Office tools like Excel, PPT, Word

KEY SKILLS & EXPERIECNE REQUIRED
- Create/maintain Alcon 3rd party vendor master data in the operating systems.
- Upon receipt of new ticket, validate the request for data completeness
- Review suppliers to be added to the database for duplication
- Obtain approval for supplier to be added, modified or deleted from the database per the process SOP
- Capture the supplier set-up, maintenance, and adding and/or deletions and/or update notes in the system's audit trail
- Follow the standard operating procedure to capture the data in respective master data tools.
- Coordinate with requestor upon receipt of new supplier request to confirm that adding new supplier is aligned with Local & Global procurement procedures.
- Process requests to cleanse and edit existing supplier data
- Respond to internal inquiries related to vendor master data
- Supports transitions and knowledge transfer
- Operational oversight to provide services at expected levels with a clear customer focus, including handling the exceptions
- Coordinate with local teams & business functions to provide seamless service
- Serves as a Subject Matter Expert for related policies and processes
- Support the measurement and delivery of service levels and SLA/KPI targets
- Proactively challenge the Status Quo, making fact-based recommendations

ATTENTION: Current Alcon Employee/Contingent Worker

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Alcon is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital status, disability, or any other reason.

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