Buyer

Department/Unit:
Purchasing

Work Shift:
Day (United States of America)

Performs procurement-related actions. Validates, helps negotiate, and processes requests for supplies, services, and equipment made by assigned client departments. Procures requested supplies and creates Purchase Orders in accordance with AMC policies. Represents AMC when performing the procurement role.
- Includes but isn’t limited to the following:

- _ Procurement_ - interacts with suppliers and AMC Sourcing and Contracting staff when negotiating and procuring supplies, equipment and service contracts in accordance with AMC policies and procedures in order to ensure accuracy of product, price, and delivery terms. May correspond with suppliers for quotations or formal bids. Liaisons with and provides support to AMC client departments in product evaluation, selection, and processing agreements.
- _ Purchase Order management process_ - Generate, Review and work PO23 (Buyer Worksheet), PO220 (PO Status Report), PO52 (Buyer Messages) and MA64 (Buyer Messages for Matching) daily.
- _ Inventory order management process_ - review released inventory site orders to validate alignment with economic order quantity. Work with Supply Chain Technology to review and correct unit of measures to align AMC purchase unit of measure with vendor issue unit of measure. Work with Contracting & Sourcing to identify and resolve pricing discrepancies.
- _ Product standardization and conversion_ - Input supplier and product information to appropriate contracted suppliers when conversions to new products have been approved by various AMC groups or committees. Works with clinical department users and supply chain areas to meet all product conversion and usage compliance goals.
- _ Follows up and problem solves_ - reviews requisition orders accordingly for medical supplies, expedites open orders, facilitates product substitutions on back ordered products and verifies pricing against contractual agreements.
- _ Consignment -_ processes and tracks bill only and bill & replace consignment orders. Specific to certain departments, vendors, and medical devices.
- _ Emergency orders_ - responds to end-user requests and confirmation of emergency orders.
- Communicates with a wide variety of customers to identify product availability and substitution options. Troubleshoots supply-related complaints by end user departments and helps facilitate problem resolution.
- _ Shipping issues_ - works to resolve related shipping discrepancies. Monitors shipments to ensure goods are received in a timely manner and in the event of problems, tracks shipments and follows-up with customers on undelivered goods.
- _ Product recalls and returns_ - supports product return process for inventory and non-inventory products by obtaining appropriate documentation from vendor. Coordinates product recall actions for assigned departments. Coordinates processing of equipment repairs and obtaining loaner equipment as needed, or requested.
- _ Invoice processing_ - interacts with AMC client departments, vendors, and AMC Accounts Payable to resolve credit holds, invoice errors, and related payable issues.
- Actively participates in assigned supply chain department committees. Regularly visits AMC client departments.
- Provides interpretation, direction and support relative to AMC Purchasing policies and standard operating procedures.
- Achieves annual performance goals.

Thank you for your interest in Albany Med

Please be aware for the safety and security of our colleagues and patients all new employees are required to successfully complete all applicable federal, State and institutionally mandated pre-employment screening requirements including:

- Relevant Background Check(s)
- Drug Screen
- PPD / Tuberculosis Test
- Reference Check
- Applicable vaccinations

Albany Med is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.