Program Coordinator Ii

**Career Area**:Administrative Support**:

- effective implementation of products and services.

JOB RELATED STATISTICS:
NPI program budgets:average $7,500,000 cumulative/incumbent
Programs supported:10-20 moderate to complex programs

JOB DUTIES:
This position is the role of a seasoned project management professional. He/she manages projects that have substantial R&D value, are moderate to complex in nature, and are managed with limited supervision. This is a staff position that requires a thorough understanding in program and project management tools & processes. Ability to facilitate programs, leads chartering sessions, develops/validates network diagrams, lead integration & compression sessions. Work assignments may be specialized in nature but may also be broad based with coordination between other staff personnel to complete a larger, more complex program.

Specific work assignments may be as follows: Coordinate with Program Managers to schedule and support program control meetings & compression sessions and has the ability to make schedule changes/corrections during control meetings and compression sessions. Maintains and can lead update meetings for program level issues/action logs, risk registers/FMEAs, scope change requests/logs, program work plans, program cost tracking and provide workshop planning, execution and follow-up assistance.

Create accurate and detailed schedules. The incumbent will capture all information, interpret, and identify relationships between activities, analyzes data from schedule updates, works with project team members to resolve logic errors, explains changes due to updates, and recommends actions to resolve schedule problems.

Lead and conduct detail-planning meetings with no supervision. The incumbent must possess the ability to work with functional areas to develop their detailed activities and schedule. Provides analysis and recommendations needed to increase accuracy of program and project schedules, provides leadership in understanding and following program and project management standard processes, and works daily with team members to emphasize the importance of the program schedule to be successful in implementing on time, with in cost, and at the required quality targets. Provides administrative planning and follow-up for program team, steering committee, and governance review meetings

The incumbent must be able to interpret and transfer work breakdown structure (WBS) into project management software. The position may work hand-in-hand with consultants in large program planning sessions. Interpret & communicate Voice of Customer (VOC) and Voice of Business (VOB) needs. Mentor/coach and train other Program Coordinators, individual project managers, and project teams in the program management processes and software. May create report packages and communicate or post program or project status, may also include maintenance of a program web site.

BACKGROUND/EXPERIENCE:
The position requires broad knowledge of company policies and processes, and company products and customers with direct project management experience. This position requires a four-year college or university degree with a technical focus is highly desirable. In addition, five to seven years of progressively responsible job-related experience in Program Coordination, Information Technology, Engineering, project management or NPI are typically required. Should have project management knowledge and experience in driving out detailed, work plans within a PM software included resource forecasts, risks, costs, scope and other tools. Excellent interpersonal skills are required including team leadership skills, excellent communication skills, and strong analytical and organizational skills. Previous Green Belt experience is a plus.

Caterpillar is an Equal Opportunity Employer (EEO).

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