Sales Coordinator

4 days ago

Amarnath, India Alan Electronic Systems Pvt. Ltd. Full time

**Position Title: Sales Coordinator**

**Department: Sales (International)**

**Location: Ambarnath**

**Experience: 2+ Years**

**Job Summary**:
**Key Responsibilities**:

- Prepare and share quotations and commercial documents with distributors based on inquiries.
- Coordinate with the Accounts team for LC (Letter of Credit) confirmation and related financial formalities.
- Enter sales orders in the ERP system and issue Order Acknowledgements.
- Liaise with the Production team to verify product availability and delivery schedules.
- Generate internal Work Orders, Order Acknowledgements, and Proforma Invoices through the ERP system.
- Finalize and close Purchase Orders with accurate dispatch information post-shipment.
- Prepare invoices and generate e-way bills as per regulatory requirements.
- Complete export documentation and coordinate shipment pickups.
- Send shipment documents (Invoice, Packing List, Airway Bill) to customers.
- Arrange and deliver Certificates of Origin (COO) where required.
- Keep customers and distributors informed about shipment status and timelines.
- Collect shipment delivery acknowledgements from customers/distributors.
- Follow up with distributors to ensure timely payment collections.
- Encourage repeat and new orders from existing clients and distributors.
- Coordinate with trade show teams for materials and support required at exhibitions.
- Assist Marketing in designing stands and banners for international exhibitions.
- Gather and manage installation reports and performance certificates from clients.
- Ensure compliance with internal procedures and applicable export regulations.
- Undertake additional responsibilities or tasks as directed by management.

**Key Skills and Competencies**:

- Graduate in any stream.
- Minimum 2 years of experience in a Sales Coordination or similar role.
- Strong interpersonal and coordination abilities.
- Understanding of sales, invoicing, and export documentation.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Positive attitude and willingness to take initiative.

Pay: ₹20,000.00 - ₹36,986.55 per month

**Benefits**:

- Health insurance
- Provident Fund

**Experience**:

- Sales Coordinator: 2 years (required)

Work Location: In person

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