Purchase Officer

Looking for Purchase Officer / Executive for Mahape Based Manufacturing company of Motors.

Qualification : Graduation

Experience : 2- 5 yrs

Salary : As per knowledge and experience.

Good Knowledge

**Enquiry**-Floating enquiries, getting quotations and approval of rate from HOD.

**II** **Negotiations**

Negotiate with existing as well as new vendors for better rates, quality products, service norms, credit terms, INCO terms, etc in coordination with HOD.

Define service level agreements for each service provider in coordination with HOD.

Making rate contracts with vendors

**III Purchase Function**

Ensure invoices received from vendors are submitted to finance department in time.

Timely procurement of material to ensure smooth functioning of production department. Turn around time From Purchase Requisition to material in BIN should be optimised

Resolve vendor or contractor grievances and claims.Lead time monitoring of key material and updating the changes in swan.Arranging logistics for material movement.Keep track of non-moving, slow moving items and submit report to HOD on timely basis.Rejection monitoring whether rejection is sent on time to vendor.Procurement of outsourced item as per pre defined policy.Procure all material as per planning meeting and ensure that production targets are not hampered due to material unavailability.Monitoring of stock levels for material procured by you.Processing vendor advance payment request and getting it approved from HOD Purchase.Monitor Pending challans on monthly basis with Accounts and close all pending challans before 3rd of every month.Actively participate in Planning meetings to be held On Tuesday and Friday of every week Ensure timely completion of CAPA, On time receipt of Test certificate, timely receipt of material against advance given to vendor etc.Ensure timely completion of the discrepancies replated to PO, invoice, rejection material etc

Raise Engineering deviation note (AUD), take approval from design and submit the same to inward quality

**Cost Reduction**

Cost optimization for Domestic & Import transactions (as assigned) eg freight cost etc

Cost reduction through item development, payment term improvement, freight cost reduction, MOQ optimization etc

**Stores**

Co-ordination with vendor, stores & quality for rejection, replacement of material.Ensure timely GRN with respect to PO is happening as per turn around of time.Timely checking of stores stock & report variance if any.

Plan for the receipt of the key materials accordingly in coordination with stores and HOD.

**IV Vendor development**

Define strategy for vendor development in coordination with HOD as per company defined policy.

Follow vendor evaluation system on regular basis.

**Existing vendors**

Revisiting following aspects with existing vendors on a periodic basis after approval from HOD like payment terms, delivery terms, insurance, freight, basic rate, etc.

Conduct periodic visits to check facility, housekeeping, capability, capacity, technology, legal compliance, adherence to the safety norms, certifications validity, process controls, quality systems, etc.

**Alternate vendo**

Analysing the share of business of each vendor

Identifying vendors where the dependability is high and company has got a risk factor attached and after discussion with HOD, prioritise the same.

Drilling down to item / vendor level and define a target for vendor development during a period after discussion with HOD.

**Alternate item development**

Coordination & development with vendor for minor customization.

**V**

**Sub-con**

Define vendor selection criteria with respect to capacity, capability, quality, logistics, legal compliance, etc as per company defined policy and select vendor accordingly.

Conducting periodic audits as per company defined policy

Review critically - make, buy and sub-con selection based on costs, urgency, capability criteria's.

Ensuring the sub-con cost and any rate increase is captured properly in bill of material

Periodic reconciliation of sub-con material.

Debiting the vendor on timely basis for agreed unexplainable variances.

Negotiating payment terms with sub-con for better working capital management.

Comply with all documentation with respect to subcon under GST/other acts.

Getting stock statement from sub-con at defined levels.

Periodic verification of fixed assets and escalating the discrepancies if any to management.

Act as a single point contact for all payment related issues

**VI**

**System & MIS**

Timely submission of MIS report in prescribed format with respect to vendor development initiative taken up, cost reduction initiatives, etc.

Use ERP effectively for procurement function

**VII**

**Certifications**

Follow all compliances with respect to ISO, UL,CE, Safety and other certifications.

**VIII**

**Logistic**

Coordinating with purchase department regarding current and upcoming shipment

Coordinating with Forwarder, courier company