Personal Secretary

**Key Responsibilities**:
**I. Administrative and Secretarial Support**:

- **Calendar Management**: Meticulously manage and maintain complex calendars, scheduling appointments, meetings, and events, and proactively resolving conflicts.
- **Travel Arrangements**: Plan and coordinate intricate domestic and international travel logistics, including flights, accommodation, ground transportation, visas, and detailed itineraries.
- **Meeting Support**: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings, take accurate minutes, and track action items.
- **Document Management**: Organize and maintain physical and electronic filing systems, ensuring easy retrieval of important documents.
- **Communication Hub**: Act as a primary point of contact, screening calls, messages, and visitors, and redirecting as appropriate.
- **Expense Management**: Prepare and submit expense reports, reconcile credit card statements, and manage petty cash if required.
- **Office Supplies & Equipment**: Order and maintain office supplies and ensure proper functioning of office equipment.

**II. Organizational and Coordination Support**:

- **Task Management**: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met.
- **Information Gathering**: Conduct research, compile data, and prepare summaries as needed for various projects or decisions.
- **Event Planning**: Assist in organizing and coordinating professional and sometimes personal events, conferences, or gatherings.
- **Follow-up**: Proactively follow up on pending matters and ensure timely completion of tasks delegated by the principal.

**III. Personal Support (as required and agreed upon)**:

- **Personal Appointments**: Schedule and coordinate personal appointments (e.g., medical, dental, household maintenance).
- **Household Management Assistance**: Liaise with household staff, contractors, or service providers as needed.
- **Errands**: Run personal errands as requested.
- **Personal Travel**: Assist with personal travel arrangements for the principal and family.
- **Gift Procurement**: Research and purchase gifts for personal occasions.

**Qualifications**:

- **Education**: Bachelor's degree preferred; a diploma in secretarial studies or office administration is a strong asset.
- **Experience**: Proven experience 2 years as a Personal Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting a senior executive or high-profile individual.

**Skills and Attributes**:

- **Exceptional Organizational Skills**: Meticulous attention to detail and strong ability to manage complex schedules and multiple priorities.
- **Superior Communication Skills**: Excellent verbal and written communication skills, with a professional and articulate demeanor.
- **Discretion and Confidentiality**: Utmost integrity and ability to handle highly sensitive and confidential information with absolute discretion.
- **Proactive and Resourceful**: Ability to anticipate needs, take initiative, problem-solve independently, and find creative solutions.
- **Tech-Savvy**: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with various communication and productivity tools. Experience with CRM systems or specific industry software may be a plus.
- **Adaptability**: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
- **Interpersonal Skills**: Professional, polite, and possessing strong interpersonal skills to interact effectively with internal and external stakeholders.
- **Time Management**: Excellent time management and prioritization abilities.
- **Problem-Solving**: Strong analytical and problem-solving skills.
- **Flexibility**: Willingness to work occasional extended hours or be available outside of standard business hours when urgent matters arise.

**Working Conditions**:

- Primarily office-based.
- May require occasional travel.
- The role may involve working under pressure and managing tight deadlines.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Laxmi Nagar, Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Personal assistant: 1 year (preferred)

**Location**:

- Laxmi Nagar, Delhi, Delhi (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person