Front Office Admin/ Receptionist

**Front Desk & Office Support Executive**

**Address: Nava India, Coimbatore**

**Experience : Fresher-6months**

**Role Context**

The Front Desk & Office Support Executive plays a critical role in shaping the workplace experience.

This role is the first touchpoint for visitors, employees, and vendors—representing our company’s

culture through professionalism, hospitality, and efficiency. Beyond greeting guests, this position

ensures that the office runs like a well-oiled machine, managing day-to-day administration, facilities,

events, and procurement. It combines people-facing responsibilities with behind-the-scenes

operational excellence, making it both dynamic and impactful.

**In This Role You Will**

Front Desk & Hospitality
- Welcome visitors, employees, and partners with warmth and professionalism.
- Manage visitor logs, access protocols, and security checks.
- Act as the first point of contact for queries, ensuring a helpful and solution-oriented approach.

**Office Administration & Operations**
- Oversee office supplies, housekeeping, pantry services, and workplace cleanliness.
- Manage documentation—scanning, printing, courier dispatch, and shipment tracking.
- Coordinate travel bookings (flights, hotels, cabs) and prepare travel itineraries.
- Handle logistics for meetings, workshops, and events including refreshments, materials, and seating.

**Facilities & Infrastructure**
- Monitor the daily condition of the office premises, furniture, and fixtures.
- Ensure preventive maintenance for critical infrastructure (AC, UPS, lifts, generators).
- Schedule and oversee deep cleaning, pest control, and sanitation activities.
- Conduct safety inspections and ensure compliance with fire, electrical, and evacuation standards.

**Procurement & Vendor Management**
- Collect departmental purchase requests and obtain competitive vendor quotations.
- Prepare comparative statements, issue purchase orders, and maintain PR/PO registers.
- Track deliveries, confirm receipt of goods, and maintain inward registers.
- Ensure stock audits, inventory updates, and compliance with procurement policy.

**Reporting & Coordination**
- Submit monthly operations/facilities reports to management.
- Track and report logs for visitors, inventory, repairs, and asset utilization.
- Support ad-hoc projects like office de cor, ID revamps, or special workplace initiatives.

**Preferred Work Experience**
- Freshers or 0-1 years of relevant experience in front desk, office administration, or facilities management.
- Hands-on experience in vendor coordination, procurement, or travel bookings.
- Exposure to corporate events, compliance, or safety management will be an added advantage.
- Experience in handling multi-vendor environments and working with operations/finance teams

preferred.

**Education Background**
- Bachelor’s degree in Administration, Business Management, Hospitality, or related disciplines.
- Certifications in Office Administration, Facility Management, Safety Compliance, or Hospitality will be

valued.

**Key Skill Set**
- Front Office & Reception Management - professional demeanour, ability to greet and assist visitors,

manage calls, coordinate meeting room bookings, and maintain a welcoming workplace environment.
- Strong communication and interpersonal skills to engage confidently with employees, vendors, and

visitors.
- Excellent organizational and multitasking abilities for managing diverse office tasks simultaneously.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.
- Vendor management and negotiation skills to handle procurement and service contracts.
- Problem-solving and decision-making ability, especially in urgent or unexpected situations.
- Attention to detail in documentation, reporting, and compliance requirements.
- Knowledge of workplace safety, hygiene, and basic compliance standards.
- Customer service orientation with a welcoming and professional demeanor.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Time management and prioritization to balance day-to-day tasks with special projects.

**The Game-Changer We Need**

We seek more than just a skill set — we seek a mindset

We’re looking for someone who is more than just organized—they embody the right mindset and approach to

thrive in this role:

- Professional & Welcoming - Always approachable and courteous, creating a positive first impression.
- Service-Oriented - Focused on making employees’ and visitors’ experiences seamless.
- Detail-Driven - Strong accuracy in logs, records, and procurement processes.
- Proactive & Resourceful - Anticipates needs, solves problems quickly, and takes initiative.
- Trustworthy - Handles sensitive information with integrity and discretion.
- Calm Under Pressure - Stays composed while managing multiple priorities and urgent issues.
- Ownership Mindset - Treats the workplace as their responsibility, ensuring it reflects comp