Executive - Stores & Inventory

7 days ago

Horamavu Bengaluru Karnataka, India Chrysalis High School Full time

**Qualifications & Experience**:

- **Education**: Graduate / Diploma in Materials Management, Supply Chain, Commerce, or Engineering.
- **Experience**: 3-4 years of experience in **storekeeping, warehouse, or inventory management**, preferably in an **educational institution**:

- **Technical Skills**:

- Hands-on experience with **SAP (MM module)** or similar ERP systems.
- Knowledge of inventory control techniques and warehouse management principles.

**1. Inventory & Stock Management**
- Maintain accurate records of all incoming and outgoing materials including stationery, housekeeping supplies, uniforms, furniture, sports goods, laboratory items, and office consumables.
- Implement systematic storage and labeling of all stock items for easy identification and retrieval.
- Monitor stock levels regularly and initiate replenishment as per school requirements and approval processes.
- Conduct **periodic stock verification** (monthly, quarterly, and annual) and reconcile discrepancies between physical and system records.

**2. Procurement Coordination**
- Raise material requisitions based on consumption and requirements received from departments (academic, admin, housekeeping, labs, sports, etc.).
- Coordinate with the purchase department for timely procurement and delivery of approved items.
- Verify the quality and quantity of goods received against purchase orders and supplier invoices.
- Maintain proper documentation such as **Goods Receipt Notes (GRN)** and material issue slips.

**3. Store Operations & Housekeeping**
- Ensure proper maintenance, cleanliness, and safety of store areas.
- Organize stock systematically (by category and department) to maintain accessibility and order.
- Supervise store helpers or attendants and assign daily tasks related to material handling.
- Implement and maintain **5S (Sort, Set, Shine, Standardize, Sustain)** principles in store management.

**4. Record Keeping & System Management**
- Enter all transactions (receipts, issues, returns, adjustments) into the **inventory management system or ERP (SAP/MM or equivalent)**.
- Maintain updated item masters, stock ledgers, and consumption reports.
- Generate periodic reports on stock status, consumption patterns, and reorder levels for management review.
- Ensure data accuracy, timely posting of entries, and proper documentation for internal audits.

**5. Coordination with Departments**
- Liaise with academic departments, laboratories, administration, housekeeping, and canteen for timely issue and return of materials.
- Support annual budgeting by providing data on consumption trends and future requirements.
- Communicate effectively with the finance and procurement teams for invoice verification and vendor payments.
- Assist in planning and execution of annual school events by ensuring availability of necessary materials and equipment.

**6. Compliance & Safety**
- Follow all school policies and procedures related to store operations, safety, and procurement.
- Ensure safe handling and storage of cleaning chemicals, laboratory supplies, and electrical materials.
- Support audit teams during internal or external audits by providing required records and reports.
- Maintain confidentiality of vendor and inventory-related information.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

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