Business Support Assistant

DEADLINE FOR APPLICATIONS

21 November 2024-23:59-GMT+05:30 India Standard Time (Kolkata)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

TERMS AND CONDITIONS
- This vacancy is open to Indian National only.
- The Base Salary for this position is INR 56,739/- per month + 8.33% of Base Salary towards Social Security, also employee will be covered with medical benefits as per WFP 's Plan. All Tax liability for payments from this contract are to be borne by the subscriber.

VACANCY DETAILS
- Job Title: Business Support Assistant (Country Director’s Office)
- Grade: Level 4
- Type of Contract: Service Contract
- Duration: 1 Year (with possible renewable)
- Reporting To: Business Support Associate
- Duty Station: New Delhi
- Date of Publication: 08 November 2024
- Deadline of Application: 22 November 2024

JOB PURPOSE:
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

Under the direct supervision of the Business Support Associate, the position will be responsible to perform the following duties:

- Gather information with clear direction to support in the drafting of routine correspondences and preparing reports as required.
- Provide a variety of coordination tasks for the Representative’s office for office support, security.
- Support the CD office in various tasks related to meetings, travel arrangements, briefing packs by liaising with concerned staff. compliance, and security.
- Liaise with a variety of stakeholders - internal/external to assist in business support activities.
- Support processing and managing routine administrative and financial tasks, to contribute to the effective and timely management of services.
- Provide revision and proof-reading services for standard documents, to contribute to the preparation of accurate documentation.
- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Identify simple discrepancies in data and documents, such as missing information, and report to supervisor in order to support clients to deliver their work.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
- Provide back up support to the front office.
- Any other duties as assigned.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION

Completion of secondary school education. Bachelor’s degree in social sciences, Business/Public Administration, or related fields is an advantage.

EXPERIENCE

At least four or more years of progressively responsible work experience in general administrative work.

LANGUAGE

Fluent oral and written communication skills in English. Fluency in Hindi preferred.

KNOWLEDGE & SKILLS:

- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under mínimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Good Drafting Skills
- Ability to stay focused and calm under pressure, multitasking.
- Work with discretion and maintain high level of confidentiality.

HOW TO APPLY

WFP will not request payment at any stage of the recruitment process