Assistant Executive Spares Stores

**Date**:Oct 24, 2025

**Location**: Shirwal, India

**Company**:ACG
- **Job Objective-**
- Meet aftermarket spares revenue targets for the business growth.
- Prompt customer response to achieve high customer satisfaction
- Enhance delivery performance with zero customer complaint
- **Primary responsibilities-**

**Strategic and planning**
- Support HOD-Spares in execution of aftermarket strategy

**Functional**

**Core**
- Daily material issuance against customer orders as per communication from planning dept and online transfer posting in SAP
- Ensure every part no has bin location and located 100 % as per bin location.
- Receive and verify material received from main stores as per list.
- Co-ordinate with production, purchase, controls, design, QA, dispatch function to on time execution of spares orders
- Follow FIFO for shelf-life items.
- Issue materials to production departments against proper and authorised requisition.
- Coordinate with design for ECN parts and take appropriate action.
- Focus on keeping customer complaints within target from spares and respond quickly and attend to customer complaints in a more systematic way with CAPA in place.
- Inventory management and work towards maintaining zero variance wrt system stock vs physical stock.
- 6 monthly inventory count and submit variance report with CAPA
- Conducting daily perpetual inventory count and correction in SAP with proper approvals.
- Identify non-moving inventory and define consumption plan
- Make arrangement for proper storage of materials and finished goods.
- Focus on improving OTDIF above 95 %
- Submitting MIS and other reports monthly.
- Keep a record of sales and restock the store accordingly.
- Make delivery challans to send material to suppliers for processing and maintain records
- Manage and train store associates
- Maintain 5S, follow discipline and safety practices in stores dept.
- Maintain proper records of stores.
- Prepare invoice domestic and export and packing list based on commercial clearance from sales team
- Export invoicing and related documentation
- Prepare and share monthly and daily Dispatch MIS
- Share dispatch details and docket details with customer
- Organise logistics based on material per invoice
- Monitor courier and shipments till reaches to customer safely
- Co-ordinate with planning, production dept, central logistics dept and courier service providers for shipments pick-up and ensure timely dispatch from factory
- Arrange packing material from supplier, Raise PR and share requirement with purchase dept
- Co-ordinate with production and stores dept for material availability and readiness as per dispatch plan in advance
- Transporter bill passing and forwarding for payment to finance. Follow-up till bill payment is done
- Monthly Provision for services wherever bills not raised
- Share daily packed goods report and its reconciliation

**Internal process**
- Recognizing opportunities for cost reduction and cost control
- Internal dispatch process streamlining and improvement
- Reduce customer complaints, on transit damage and short supply, wrong supply. Supply right quantity as per sales order
- Manage and develop packing team

**People development**
- Cross skill development and knowledge sharing with internal team members.
- Develop team members
- Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.
- **Key Result Areas**
- Spares orders execution and support to internal and external customer
- Improve OTDIF, achieve sales revenue, Inventory DOH
- Focus on optimising manpower and lower cost (packing, manpower)
- **Key Interfaces**

**Internal Interfaces**

**External Interfaces**
- Planning
- Assembly, Production
- Q&A
- Service
- Sales (Pre & post)
- Design (ECN)
- Dispatch and logistics
- Procurement
- Main stores
- Supplier
- Customer
- **Competency**

**Technical Competency - T Compass**

**Leadership Competency - L Compass**

**Competency**

**Level**

**Competency**
- Level
- Techno-commercial knowledge of stores and warehouse management
- Communication
- Sound SAP knowledge in MM module
- Ability of trouble shooting and problem solving
- Analytical ability
- Quality and service orientation
- customer service principles - complaints reduction
- Cross functional teamwork
- **Educational and Experience Requirements**

**Minimum Requirement**

**Desired**

**Level of Education**
- Any Graduation /Post Graduation. Any Diploma
- Expert in material management

**Experience**
- 7-8 Years of relevant experience on SAP, Logistics and warehouse management in manuf. industry.
- Sound SAP MM, PP, SD module knowledge is must

**Internal job posting (IJP)**
- Allowed IJP for warehouse and logistics experience