Department Coordinator

Department Coordinator

**Category**:Business Support & Administration

**Location**:Bangalore, Karnataka, IN

**Department Coordinator**

**Department: GLIPS-GBS**

**The position**
As a key member of our team, you will be responsible for a variety of secretarial and administrative tasks, ensuring smooth operations within the GLIPS-GBS department. Your main responsibilities will include handling all secretarial functions in GLIPS-GBS departments. Manage the fire safe locker, ensuring the security and proper handling of sensitive and valuable documents and items. Coordinate/arrange visits to GLIPS-GBS departments made by NN visitors from abroad.
Assist Director/Manager with all tasks associated with onboarding new employees. Administer training plans for new employees in collaboration with the Training Coordinator. Assist GLIPS-GBS dept with arranging travel, hotel, couriering, pre and post-travel paperwork, etc. Handle administrative tasks using electronic systems such as Coupa and Concur. Act as the central point of contact for all communications within the Global Business Services (GBS) department. Handle various ad hoc queries that arise within the team related to IT, Concur, travel, and policy. Assist with the approval process of ICE invoices by reviewing and processing them for LOB’s approval. Coordinate with the vendor regarding invoices and work on completing all outstanding Goods Received Notes (GRNs).- Plan and execute department events and offsite activities, including team-building exercises, workshops, and social gatherings. Manage logistics for various department needs, including airport transfers and transportation for guests.- Book departmental/team meetings, recurring 1-1 meetings, etc. Make minutes for GL-GBS & CIP-GBS monthly department meetings.- Raise purchase order requests in Coupa for the department’s needs, perform Goods Received Notes (GRNs), and ensure the submission of invoices in a timely manner.- Manage the IT asset inventory for GLIP-GBS.- Handle visa processes and currency advance/surrender processes for employees. Coordinate with dept staff for periodic disposal of confidential documents.

**Qualifications**- A graduate degree in any discipline.- Experience handling various types of general office secretarial and/or administrative responsibilities.- Good hands-on experience with MS Office, Word processing, and MS Outlook software.- Effective written and spoken English language skills.- Strong coordination and multi-tasking skills.- Demonstrates good work planning skills.- Personal drive and initiative.- Ability to prioritise tasks by coordinating effectively with the Director/managers and dept members.- Maturity and composure to handle pressure situations.- Pleasant, service-minded personality; being proactive, capable of multitasking, and enjoying interacting with people.- Ability to keep an overview and follow up continuously on the process/activity undertaken.

**About the department**
The Global Legal, Intellectual Property, and Security (GLIPS) department at Global Business Services (GBS) in Bangalore plays a pivotal role in supporting the global legal and intellectual property functions of the organization. With a focus on efficiency and high-quality delivery, GLIPS GBS operates across three key sub-teams, each contributing to the broader goal of providing comprehensive legal and intellectual property support to the organisation.
GLIPS GBS stands as a cornerstone of support for the organisation's legal and intellectual property and product security functions, ensuring operational excellence, risk mitigation, and compliance across global operations. Through its dedicated sub-teams and their diverse expertise, GLIPS GBS continues to be instrumental in driving the organisation's success in the legal and intellectual property domains.

**Working at Novo Nordisk**
Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 63,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we’re working toward something bigger than ourselves, and it’s a collective effort. Join us Together, we go further. Together, we’re life changing.

**Contact**

**Deadline**
22nd Jan 2025

**_Disclaimer_**:

- It has been brought to our attention that there have recently been instances of fraudulent job offers, purporting to be from Novo Nordisk and/or its affiliate companies. The individuals or organisations sending these