Purchase Executive

Responsible for managing purchasing (all types of materials consumables, raw materials, spares for plant & Machinery etc.) of multiple projects in a cost effective, time bound manner by following the standard procedures defined in organization policies.

Key Responsibilities

1) Review of PRs (Purchase Request) to Preparing PO (Purchase Order)
- Review of all PRs and ensuring the PR is complete in all aspects (specifications, requirements, time of delivery etc.)
- Float enquiries to get competitive quotations & prepare the cost comparative statements
- Prepare POs take signature of authorized signatories, scan and send PO to vendors.
- Ensure that the vendor acknowledges receipt of the PO and provide an estimated delivery date.

2) Vendor Management
- Keep exploring vendors in new markets / new type of materials, alternative vendors in existing market for competitive purchasing
- Maintain a vendor database as per the company standards
- Keep meeting the vendors to maintain good relationship all the time, negotiate on rates / T&C when found necessary, resolve issues / complaints if any.

Verify all vendor bills and the supporting documents.
- Coordinate with vendors for any quality issues that may arise after delivery of materials at the site.

3) Logistics Usage of Company Commercial Vehicle for material movement
- Discuss with the project team regarding movement of materials (inter-site transfers)
- Review with the team at the end of each day for assigning company vehicles for the next day depending on requirement at each site.
- Maintenance - timely servicing & repairs, insurance renewal, fitness certificates.

4) Materials and Inventory Management
- Should be aware of lead times of all materials, coordinate with the planning team and plan materials as per the lead times.
- Coordinate with vendors and ensure material is delivered at site as per the delivery schedule.
- Ensure minimum inventory levels of selected materials are maintained as per standard set by the organization.
- Review the stores report on a daily basis, coordinate with stores team to check materials received at site and if any delays in deliveries
- Review open POs twice a week and follow up with vendors on delivery schedule of materials.

5) Planning and Review Meeting
- Participate in project meetings that involves discussion on material procurement.
- Discuss with the planning team to understand the future requirements.
- Understand the materials requirement at the site and plan procurement accordingly

6) MIS / Report Preparation
- Prepare reports as required by the HOD. Like Reconciliation statements, Materials Warranty statement
- Ensure the data for such MIS reports are derived from ERP (High Rise) only, which provides accuracy and reliability of data.
- Submit all reports on timely basis

7) Plant & Machinery Repair and replacement of machine parts
- Understand which part has been damaged, check with the concerned members if the part can be repaired or need to be replaced.
- Provide inputs to the HOD which is a better option in repair and replacement of machine parts
- Find a reliable and good vendor, coordinate with the P&M team, to repair the machine parts.
- Ensure we get the repaired / replacement parts in time, as this is very critical to our operations.

**Salary**: ₹8,086.00 - ₹37,373.46 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Erandwane, Pune - Pune, MH: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: One location