Female Ea to School Md

Urgent Openings

**Job Title**: Executive Assistant///FEMALES

**Job Purpose**: Enhances effectiveness of Director by providing information management support.

**Reports to**: Managing Director of School

**Age - Between 28 to 40 years**

**Skills **Required:

- Work with Google suite, especially, docs, sheets, slides, forms and calendar. Here are some specifics:

- Create forms with appropriate response types based on the nature of the question
- Create presentations on slides based on the description of a concept that have embedded links etc and are pleasing to look at
- manage multiple processes via multiple calendars on Google calendar
- Can organize Google folders and sub-folders with various sharing permissions and appropriately named and organized files
- Interpret basic data from charts and tables: percentages, averages, fractions
- Understand how to convert percentages, create averages, convert fractions etc. on Excel and otherwise
- Work with Microsoft Office: Word, PowerPoint, Excel
- Talk to parents and contacts outside the organization over the telephone with appropriate levels of comprehension, politeness and language proficiency.
- During events work with processes and systems

**Duties**:

- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Managing day-to-day operations of the Director - Early Years.
- Assist Director - Early Years in coordinating and communication work with the teacher team and external stakeholders
- Manage schedules and deadlines pertaining to the EY Programme on guidance from the Director - Early Years. Maintaining appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Organising and maintaining files and records; managing projects and conducting research
- Preparing, editing and analysing correspondence, reports and presentations
- Collecting and analysing information, initiating telecommunications.
- Welcomes guests and parents by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to staff & following up on results.
- Secures information by completing data base backups.
- Visiting any branches as and when required
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.

The job responsibilities are:

- Setting appointments for the Management.
- Scheduling Meetings.
- Maintaining documentation of the Meetings.
- Preparation of Minutes of the Meeting.
- Managing guest relationship of Management.
- Coordination for new associate additions.
- Doing research of provided topics.
- Managing an active calendar.
- Handling correspondences.
- Assist in Event organization of the company
- Follow-up on the work assigned by the Management.
- Reporting of list of Pending work to the Management.
- Preparation of Presentations/ Agenda’s for the Board Meetings.

Travel Desk
- Tickets booking for the school staffs trips
- Processing the Visa & the accommodation if required
- **Excellent Written and Verbal English Communication**

regards,

Aditi

Teapod Services

**Salary**: ₹55,000.00 - ₹80,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Executive Assistant to MD: 1 year (preferred)
- EA in School or Educational Institutions: 1 year (preferred)
- Calendar management: 1 year (preferred)
- Scheduling meetings/appointments: 1 year (preferred)

**Language**:

- fluent English (preferred)