Secretarial Coordinator

3 days ago

Lower Parel Mumbai Maharashtra, India GA design Full time

The Secretarial Coordinator provides high-level administrative support and manages the coordination of duties within the architecture and interior departments of the organisation. This role requires excellent organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Secretarial Coordinator is responsible for overseeing day-to-day staff operations, ensuring the efficient and effective functioning of their activities, and keeping management updated about daily schedules and timelines.

**Key Responsibilities**
- **Administrative Coordination**:

- Oversee and report daily tasks across all departments, ensuring consistency and quality of work.
- Manage schedules, meetings, and appointments for the department, ensuring effective time management.
- Assist in organizing departmental events, conferences, and other activities.
- **Documentation and Reporting**:

- Maintain and update daily task logs, and report to management about staff activity on a daily basis
- Coordinate the creation and distribution of communications, announcements, and reports.
- **Team Support and Supervision**:

- Provide support to admin and accounts staff, assisting with workload management and task prioritization.
- Train new staff in office policies, procedures, and protocols.
- Act as a liaison between all staff and management, promoting efficient communication and collaboration.
- **Customer Service**:

- Serve as the primary point of contact for inquiries, both internal and external, addressing questions and resolving issues promptly.
- Maintain positive relationships with clients, vendors, and colleagues, fostering a supportive and professional work environment.
- **Business Development**:

- Develop contacts with potential clients and get appointments for meeting with management.
- Collaborate with management to align business development goals with overall corporate strategy.
- **Experience**: Minimum of 3-5 years of administrative or secretarial experience, with at least 1-2 years in a supervisory or coordinator role.

**Preferred Attributes**
- Experience in architecture and interior design industry
- Familiarity with scheduling software and data entry systems.
- Strong interpersonal skills and ability to work both independently and as part of a team.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to multitask and handle sensitive information with discretion.
- Problem-solving skills and attention to detail.

Pay: ₹40,000.00 - ₹70,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 4 years (required)

**Language**:

- English (required)

Work Location: In person

Application Deadline: 30/11/2024

  • Company Secretary

    20 hours ago

    Lower Parel, Mumbai, Maharashtra, India Purple Paani Full time ₹ 5,00,000 - ₹ 20,00,000 per year

    Job Title: Company SecretaryLocation: Lower Parel, MumbaiExperience: Minimum 5 yearsIndustry: Insurance / InsurtechRole OverviewWe are seeking a qualified and experienced Company Secretary with at least 5 years of post-qualification experience, preferably from a publicly listed company. The ideal candidate will bring a strong background in statutory...

  • Assistant Company Secretary

    2 weeks ago

    Lower Parel, Mumbai, Maharashtra, India Tresbien HR Consultancy Full time

    Hi We have opening for the position of Assistant Company Secretary with a leading client a **Limited Company **which houses an array of traditional ethnic Indian, spicy Mexican and exotic Mediterranean foods, also frozen foods, salted, sweet & savory pickles to the wide variety of Pizza & Pasta sauces Please find below details. Designation**:Assistant...

  • Assistant Company Secretary

    3 days ago

    Lower Parel, Mumbai, Maharashtra, India Tresbien HR Staffing Full time

    Greetings from Tresbien HR! Hiring Company Secretary Assistant for a LTD Co. Experience - 5 Years Location - Lowerparel, Mumbai Industry - FMCG Qualification - Company Secretary **Job Description**: - Annual / Quarterly [BSE & NSE/ SAST/ Takeover code/ Insider Trading/ FEMA] Compliances for the Company. Annual/ XBRL Filing.Filing of various E- Forms...

  • Female Executive Secretary

    2 weeks ago

    Lower Parel, Mumbai, Maharashtra, India Talent Scouters Full time

    Job Title: Executive Secretary Reports to: Senior Executive (SE) Key Responsibilities - Manage the meetings schedule, coordinate appointments etc. - Liaison between the SE and internal as well as external stakeholders. - Make travel arrangements, domestic as well as international, including booking flights, hotels, visas and rental cars. - Manage expenses,...

  • Company Secretary

    7 days ago

    Lower Parel, Mumbai, Maharashtra, India Burma Burma Restaurant & Tea Room Full time

    **Job Summary**: **Key Responsibilities**: - **Corporate Governance**: Ensure compliance with statutory and regulatory requirements, including filing of necessary documents with the relevant authorities. - **Board Meetings**: Organize and coordinate board meetings, prepare agendas, distribute board papers, and take minutes during meetings. - **Legal...

  • Company Secretary

    3 days ago

    Lower Parel, Mumbai, Maharashtra, India Sensys Technologies Pvt. Ltd Full time

    **Position**:Company Secretary & Compliance Officer **Location**:Lowerparel Salary: ₹60,000+ per month (negotiable based on experience) **Experience**: 5-6+ years in a listed company **Education**: CS certification and LLB degree required **Joining**:Immediate joiner **Key Responsibilities**: - Act as **Company Secretary & Compliance Officer** for...

  • Personal Secretary(Mumbai Location Only)

    7 days ago

    Lower Parel, Mumbai, Maharashtra, India Bizelite HR Private Limited Full time

    To provide high-level secretarial, administrative, and organizational support to the senior executive(s), ensuring smooth management of their day-to-day activities, effective communication, and timely execution of tasks. **Key Responsibilities** - **Administrative Support**: - Manage and maintain executive’s schedules, appointments, and travel...

  • Company Secretary

    2 days ago

    Lower Parel, Mumbai, Maharashtra, India YTPS HR Services Full time

    **Designation**: **Company Secretary** **Department**: **Investment Banking** **Experience**: **Minimum 3 years** **Role and Responsibilities**: - Regulatory Compliance - Ensure compliance with financial regulations for warrants, IPOS, preferential allotments, etc. Filing of company annual documents with ROC or any other regulatory body. Maintenance of...

  • Secretary

    2 weeks ago

    Mumbai, Maharashtra, India Shri Vile Parle Kelavani Mandal Full time

    **Secretary** Bachelor’s Degree of any statutory University and Personal Secretarial Certificate Course or Diploma in Secretarial Course with Stenography and typing is essential. Knowledge in _MS-Office _is necessary. He/she should have 60/120 w.p.m speed in typing & shorthand, word processing and good communication skills. 3-5 years of secretarial...

  • Secretary to Group Company Secretary

    2 weeks ago

    Worli, Mumbai, Maharashtra, India Mahindra & Mahindra Ltd Full time

    **Responsibilities & Key Deliverables** - As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices. -...