Time Writing Administrator

5 days ago

Gurgaon, India Wood Plc Full time

Overview / Responsibilities:
Wood is currently recruiting for a Time Writing Administrator.

**Key responsibilities**:

- Co-ordinate the weekly input of timecards ensuring they are submitted and approved within the agreed timetable
- Set up new employees in time writing system and provide account details where appropriate
- Advise new employees of the time writing process and deadlines
- Audit Timecard entries to ensure compliance with time writing guidelines, highlighting errors and anomalies to the Team Lead
- Respond to requests and queries received through the Everything People call management tool in a timely manner
- Update Timecard approvers within the Time writing system when advised
- Add/Maintain booking allocations within the Time writing system to assign employees to required projects and tasks
- Use missing timecard reports to contact personnel who have not submitted or approved timecards within the published timetable
- Input time for any individuals unable to access the system i.e. working on remote location or on long term absence
- Prepare and distribute check reports to assist project time writers
- Assist the project time writers with all aspects of time writing administration
- Amend incorrect timecards when required and re-allocate time when instructed by an A10
- Investigate differences on the OTL/HR absence report making timecard changes when required
- Provide regular and ad-hoc time related reports as required
- Run the OTL to absence interface process in accordance with regional payroll timetables
- Investigate all errors and warnings on the exceptions and reconciliation reports
- Engage with key stakeholders to establish the correct entry is applied in all related systems
- Update Gateway absence and/or OTL to ensure correct absence is shown in both systems
- Provide data/information for KPI’s as required
- Ensure on-going communications with all Internal and external clients is positive and consistent with core values
- Participate in staff development and training programmes
- Provide information or describe process where necessary for internal, external and client auditors
- Actively participate in process workshops to help identify potential improvements, opportunities and/or risks associated with the Time writing processes
- Assist with documenting all time writing processes and timetables
- Any other duties reasonable requested by Line Manager

Skills / Qualifications:
**Qualifications, Experience & Skills**:

- Graduate, preferably in Commerce
- Process focused with an eye for detail
- Ability to communicate with subordinates, peers & senior management
- Good working knowledge and experience using Microsoft Office ( Outlook, Word & Excel)
- Ability to manage time effectively and prioritise work to achieve deadlines
- Ability to work on their own or with a team when required
- Previous Oracle experience desirable
- Previous Time writing experience desirable

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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