Office Assistant

1 day ago

Anchery Thrissur Kerala, India frame 4 Full time

Key Responsibilities:
1. Office Administration
- Manage office supplies, place orders, and maintain inventory.
- Schedule meetings, appointments, and handle calendar management.
- Maintain office records, both physical and digital.
- Assist with filing, photocopying, scanning, and other clerical tasks.

2. Billing and Invoicing:

- Prepare and issue invoices for clients or customers.
- Verify billing data, including rates, pricing, and discounts.
- Update and maintain billing records in the system.
- Follow up on pending or overdue payments, ensuring timely collections.
- Process payments, and track incoming payments for accounting purposes.

3. Data Entry and Documentation:

- Enter billing and client information accurately in databases or accounting software.
- Maintain organized records of all invoices, receipts, and transactions.
- Generate reports for management regarding billing and collections status.

4. Communication and Coordination:

- Collaborate with accounting and finance teams to ensure accurate billing.
- Communicate with clients to address billing queries or discrepancies.
- Coordinate with vendors and suppliers for billing and office-related inquiries.

5. General Office Support:

- Assist with administrative projects as required.
- Handle routine office tasks to ensure smooth operations.

Skills and Qualifications:

- Educational Requirement: High school diploma or equivalent; associate's degree or relevant certification is preferred.
- Experience: Prior experience in office administration, billing, or a similar role.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and billing or accounting software (e.g., QuickBooks, Tally).
- Soft Skills: Strong organizational skills, attention to detail, good communication skills, and an ability to multitask effectively.
- Attributes: High level of integrity, team player, customer-focused, and able to work independently.

**Job Types**: Full-time, Fresher

Pay: ₹7,000.00 - ₹8,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Leave encashment

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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