Scm

Scope Of Work*- Primary- Buyer will carry out processing of RFQs, placement of orders & close out of the Purchase orders.
- For Identified “A-Cat.” Items:
- Identify Suppliers in consultation with CLB for sending RFQs & ensure timely receipt of Offers.
- Co-ordinate with Proposal Manager / DEC / QA&I for receipt of TQ and replies for the same from Supplier.
- Prepare & resolve CQs with Suppliers. Prepare CBE. Highlight “Price-Adders” for unresolved deviations of the Suppliers.
- Arrange meeting with Suppliers on Price, delivery and other terms, negotiation for A-Category items & Supplier selection.
- Selection of Supplier and entering into Back-to-Back Agreements (where required) in consultation with CLB.
- Review Supplier list of ITB circulated by PPM and suggest additional Suppliers.
- Prepare and issue RFQ to Suppliers and expedite receipt of Supplier’s offer.
- Evaluation of offers and preparation of Commercial Bid Evaluation. Prepare & resolve CQs with Suppliers.
- Provide inputs to CLB for Supplier selection for A-Category items.
- Negotiation of B & C Category items, Supplier selection & ordering.
- Ensure ordering of items as per project schedule meeting the requirement of TP & Delivery for B & C category items.
- Timely preparation & release of P.O. in SAP as per agreed terms.
- Support activities to CLB during “Frame Agreements” (viz. drafting & documentation) for identified Items and operating the “Frame Agreements”.
- Distribute un-priced and priced P.O. copy as per finalized work instructions and Communication Procedure
- Obtain Transportation Sketch from Supplier for ODC/OWC transportation. Provide periodic intimation to LLE about tentative date of readiness of ODC/OWC.
- Updating of Progress Schedule at various stages.
- Checking draft Shipping documents of Supplier. Obtaining clearance from QA&I, DEC, PMT as required and giving Despatch Clearance to Supplier.
- Send intimation on despatch to LLE, Site, PM. Timely receipt of shipping documents from Supplier esp. for Import orders.
- Issuing RPs to Suppliers and Reconciliation of the same. Timely opening and monitoring of LC and amendments, if required. Send information pertaining to shipment to F&A for arrangement of funds in advance.
- Update Fund Forecast Register.
- Verify Supplier invoices, make Payment Request and arrange timely payment to Supplier. Obtaining amendment, extension of Supplier BGs. Advise F&A for discharges of BG.
- Obtain “Final Documents” from Suppliers at appropriate time.
- Ensure timely availability of Supplier representative at site for Erection / Commissioning.
- Maintain record of costs incurred by L&T (on behalf of the Supplier) & ensure that such costs are back charged to the Supplier.
- Collate the Procurement related risks issues for mitigation.
- Maintain case files (hard copy / soft copy).
- Update records for Supplier Performance Evaluation in system (Buyer related data)
- Store documents as per the asset classification.
- Ensure that DACP, SOP and other procedures are followed
- Obtaining Supplier documents for Insurance claim, if required
- Closing Supplier “Change-Order”, Delivery Extension and PO Close out.
- Shared Across Functionally- Co-ordinate with Supplier for Export formalities.
- Co-ordinate with DEC / QA&I for receipt of TQ / TBA and replies for the same from Supplier.
- Discuss with CLB / PPM for finalizing list of suppliers for sending RFQ.
- Provide inputs to PMT for Billing to Client.
- Initiate through F&A, the process of BG encashment where required in consultation with CLB / PPCH.
- Co-ordination with Supplier for carrying out repair / replacement of the materials as required during Defect Liability Period.