Purchase Assistant

1 week ago

Puducherry Puducherry, India SRI VEDHAA CREATIONS PVT LTD Full time

**Key Responsibilities**:

- **Assisting in Procurement**:

- Help the purchasing department identify suppliers and vendors for various goods and services.
- Assist in obtaining quotes and proposals from suppliers.
- Support the team in selecting the most cost-effective products or services based on quality, price, and availability.
- **Order Management**:

- Place purchase orders with approved suppliers.
- Track the status of orders and ensure timely delivery of products.
- Maintain accurate records of orders, shipments, and deliveries.
- **Inventory Monitoring**:

- Help manage inventory levels to ensure the organization has sufficient stock.
- Assist with stock checks and monitor product usage to avoid shortages or overstocking.
- **Supplier Relationship Management**:

- Assist in maintaining relationships with suppliers and vendors, ensuring smooth communication.
- Resolve issues related to delayed deliveries, damaged goods, or quality concerns.
- **Data Entry and Documentation**:

- Input purchase orders, invoices, and other related documents into the company’s procurement system or database.
- Maintain organized records of purchases, including costs, dates, and product specifications.
- **Cost Control and Budgeting Support**:

- Help monitor spending and stay within budget constraints by comparing prices and looking for ways to reduce costs without compromising quality.
- Assist in managing contracts and ensuring that purchasing agreements are adhered to.
- **Assist in Reporting**:

- Help generate reports related to purchasing activities, inventory levels, and cost analysis for management.
- Analyze purchasing trends and suggest areas for improvement.
- **Compliance and Quality Control**:

- Ensure that all purchases are made in accordance with company policies and legal requirements.
- Check product quality against specifications and standards.
- **Coordination and Communication**:

- Communicate with other departments (such as finance, production, and warehouse) to ensure that purchasing needs are met.
- Work with logistics to ensure proper handling and timely delivery of purchased goods.

**Skills and Qualifications**:

- **Organizational Skills**: Ability to handle multiple orders, suppliers, and tasks efficiently.
- **Attention to Detail**: Ensuring accuracy in placing orders and maintaining records.
- **Communication Skills**: Clear communication with suppliers, vendors, and internal teams.
- **Negotiation Skills**: Ability to assist in negotiating pricing, terms, and conditions with suppliers.
- **Problem-Solving**: Quickly resolving any procurement or delivery issues.
- **Basic Financial Knowledge**: Understanding costs and budgets to help manage procurement expenses.
- **Technology Skills**: Familiarity with procurement software, databases, or ERP systems.

**Goal**:
The main goal of a Purchase Assistant is to ensure the smooth and cost-effective procurement of goods and services, helping the company maintain optimal inventory levels, minimize costs, and maintain strong supplier relationships.

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

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