Executive Secretary

**Location**: Gandhidham, Gujarat
**Organization**: Kandla Liquid Tank Terminal Association

**About Us**

Kandla Liquid Tank Terminal Association is a premier organization representing storage tank terminals located in the Kandla port area. Established in 2020, our association is dedicated to facilitating collaboration among terminal operators and coordinating with port authorities and related agencies to promote efficient operations and industry standards.

**Job Overview**

**Key Responsibilities**
- **Administrative Management**: Oversee daily administrative tasks, including scheduling meetings, managing correspondence, and maintaining records.
- **Communication Liaison**: Act as the main point of contact between the association and external entities such as port authorities, terminal operators, and regulatory agencies.
- **Meeting Coordination**: Organize and coordinate association meetings, including preparing agendas, distributing minutes, and following up on action items.
- **Documentation**: Maintain accurate records of all communications, agreements, and official documents pertinent to the association's operations.
- **Event Planning**: Assist in organizing events, workshops, and seminars aimed at promoting the association's objectives and enhancing member engagement.
- **Compliance Monitoring**: Ensure that the association adheres to all relevant regulations and policies, coordinating with legal advisors as necessary.
- **Financial Oversight**: Assist in budget preparation, monitor expenditures, and manage financial records in collaboration with the association's treasurer.

**Qualifications**
- **Education**: Bachelor's degree in Business Administration, Management, or a related field.
- **Experience**: Minimum of **10 to 15 years** in an administrative or executive support role, preferably within a trade association, port authority, or related industry.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with office management software.
- Ability to work independently and exercise sound judgment.
- Discretion and confidentiality in handling sensitive information.

**Preferred Qualifications**
- Familiarity with the operations of port authorities and storage tank terminals.
- Experience in coordinating with government agencies and regulatory bodies.
- Knowledge of industry-specific regulations and compliance requirements.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹60,000.00 per month

Schedule:

- Day shift

Work Location: In person