Admin & Dispatach Assistant

4 days ago

Vapi, India PARTH INDUSTRIES Full time

**Job Summary**:
The Office Admin & Dispatch Executive is responsible for overseeing administrative functions and ensuring smooth dispatch operations. This dual-role position demands excellent organizational, communication, and multitasking skills to manage office operations and coordinate the delivery of goods or services effectively.

**Key Responsibilities**:Office Administration**:

- **General Office Management**:

- Maintain office supplies, inventory, and ensure the workspace is organized and functional.
- **Record-Keeping & Documentation**:

- Manage company records, filing systems, and databases.
- Assist in preparing reports, presentations, and meeting minutes.
- **Scheduling & Coordination**:

- Coordinate meetings, appointments, and calendars for the team.
- Arrange travel and accommodation for staff when necessary.
- **Support to HR & Finance Teams**:

- Assist in onboarding new employees, maintaining attendance records, and organizing team-building activities.
- Process invoices, receipts, and petty cash reimbursements as needed.

**Dispatch Operations**:

- **Order Processing**:

- Oversee the receipt, processing, and dispatching of orders.
- Ensure proper documentation for shipments.

**Key Skills & Qualifications**:

- **Educational Background**:

- High school diploma or equivalent (Bachelor’s degree preferred).
- Certification in administration, logistics, or a related field is a plus.
- **Experience**:

- Minimum 1-2 years in office administration, dispatch, or logistics roles.
- **Skills**:

- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Familiarity with dispatch or logistics management software is an advantage.
- Strong problem-solving and time-management abilities.
- **Other Requirements**:

- Ability to multitask and prioritize in a fast-paced environment.
- Attention to detail and a proactive approach to work.
- Knowledge of transportation and logistics regulations is a plus.

Pay: ₹8,000.00 - ₹12,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Expected Start Date: 15/01/2025

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