Front Desk Executive

4 days ago

Chandigarh Chandigarh, India Maxxmann Communications Full time

**Job Title**: Front Desk Executive
**Location**: Chandigarh
**Department**: Administration / Reception
**Reports To**: Office Manager / HR Manager

**Job Summary**:
The Front Desk Executive serves as the first point of contact for visitors and clients, ensuring a professional and welcoming environment. This role involves managing the reception area, handling incoming calls, and providing administrative support across the organization.

**Key Responsibilities**:

- Greet visitors and direct them to the appropriate person or department.
- Answer, screen, and forward incoming phone calls in a polite and efficient manner.
- Maintain visitor records and ensure all guests sign in and out.
- Manage meeting room bookings and ensure rooms are clean and prepared.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Maintain the reception area and all common areas in a clean and tidy manner.
- Assist in basic administrative and clerical duties such as data entry, filing, and document handling.
- Coordinate with housekeeping and facility management for office maintenance.
- Monitor and order office supplies when required.
- Support HR and other departments with scheduling interviews or meetings.

**Required Skills and Qualifications**:

- Proven work experience as a Front Desk Executive, Receptionist, or similar role.
- Excellent verbal and written communication skills.
- Professional appearance and attitude.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Customer service attitude.
- Ability to handle confidential information with integrity.

**Preferred Qualifications**:

- Bachelor’s degree in any discipline (preferred but not mandatory).
- Experience in handling multi-line telephone systems.
- Familiarity with office equipment (e.g., printers, scanners).

**Work Schedule**:
Monday to Friday, 5:45 PM to 3:00 AM

Pay: ₹9,602.52 - ₹15,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Night shift

**Language**:

- English (preferred)
- Hindi (preferred)

Work Location: In person

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