Office Administrator
3 days ago
**Job Summary**:
We are looking for a bright and well-organized Office Administrator to join our OA team in Changsha, China.
It is a great opportunity to work in a tech-driven company. In a relaxed and friendly environment, our headquarters are in the heart of the city, at Runhe Financial Center, full of interesting and challenging projects.
**Company Intro**:
EveryMatrix is a leading B2B SaaS provider delivering iGaming software, content and services. We provide casino, sports betting, platform and payments, and affiliate management to 200 customers worldwide. The company is profitable, has over EUR 100m in annual revenues, and 700 employees in offices across ten countries in Europe, Asia and the US. EveryMatrix was founded in 2008 and remains a founder-owned private company.
**Responsibilities**:
- Maintaining the available location from the perspective of Security, Housekeeping, Administration and Cleaning ; meeting the Group Heath&Security standards;
- Ensure the management of the rented building/space (equipment, electricity, water distribution, safety, firefighters, security, removals, etc.);
- Coordinate office building projects, renovations, or refurbishments;
- Coordinate the office set-up/space planning in compliance with the local norms;
- Identify, acquire and deliver the fixed assets, appliances and supplies needed for the office Contact suppliers/contractors with specific needs, initiate requests for proposals, select vendors, maintain the commercial relationship and manage expenses;
- Organize and coordinate small office events;
- Keeps a strict and real-time record of all expenses for the office: petty cash report,invoices and receipts uploaded in our expense system;
- Keeps a strict record of all contracts and addendums with partners and suppliers (including lease);
- Assists the Human Resources department with collecting employees information and with ad-hoc projects
- Assists HR to manages employee benefits and office perks, including ordering and delivering welcome packs to new joiners, anniversary gifts and all other HR events items;
- Maintaining General Office Files, including job files, vendor files, and other files related to the company’s operation.
**Requirements**:
- Facility management experience;
- Understanding of Human Resource Processes;
- Knowledge of Microsoft Office (Word and Excel);
- Basic accounting knowledge would be considered an asset;
- Able to work in a team and independently;
- Professional behavior with a positive ‘can do’ attitude;
- Punctual and dependable;
- Clear communicator and an active listener;
- Pro-active and able to take decisions under pressure;
- Willing to learn and improve the current knowledge;
- Excellent written and oral proficiency in English.
**Work Life Balance**:
- 40% work from home over any 3-month (can work one month per quarter abroad);
- Extra leave days for every year at the company - 43 days including public holidays by year 5 of employment;
- Men receive 4 weeks of paternity leave and can work from home until the child is 13 weeks old;
- 10 sick leaves per year with no doctor’s certificate requirement.
**Benefits and Office perks**:
- Daily catered lunch allowance;
- A flexible schedule;
- Our own in-house gym, health & well-being programs;
- Fruits Wednesday;
- Access to online learning platforms Udemy for Business and O’Reilly and budget for external training;
- Frequent office events and team building activities in different locations;
- A fun entertainment corner;
- A great office space - come and see them for yourself.
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