Cm - Df Porfolio Monitoring & Stock Audit

**Job purpose**:
Dealer funding underwriting unit caters to the needs of dealers of various industries including AU/TW/CV/CE/TR/CD Products. The purpose of this monitoring unit is to complement efforts of portfolio improvement by analyzing the various early warning signals and highlighting the anomalies in order to take corrective actions. The unit will also undertake various activities to ascertain the financial discipline of the borrower.
** Stock audit**:

- **Early warning system by way of analysis of following**

Churning report
- GST reports or other authenticated third party data
- Deferral Management
- Call memo analysis
- CA account Monitoring
- End use management in TA accounts
- Overdue Monitoring
- Complementing NPA recovery by ensuring smooth flow of information
- Collateral review, agree on collateral improvement measures and ensure the compliance
- Internal and external audit Liaoning
- Newsletter
- Process and system improvement for dealer finance business
- **KEY RESPONSIBILITIES**

**Stock Audit**
- Ensuring complete stock audit via empaneled vendors with strict adherence to the approved process/ policy
- VIN wise tracking system to be implemented, liasoning with Manufacturer for the implementation of the same
- Enabling RIC check for stock auditors on quarterly basis
- Managing all vendors empaneled for stock audit ensuring timely feedback, training, levy of penalty for adverse finding
- Adherence to defined TAT for stock audit activity
- Publishing reports of Stock audit, final SOT cases and non-co-operative dealers
- Ensuring actions such as freezing of limits, VAHAN checks, tracking of SOT confirmation letter
- Levying of penal interest charges for SOT cases
- CIF wise data analysis/ System updation of stock audit report
- Training business, underwriting teams obtaining feedback and institutionalize the feedback into process
- Review of Stock statement and DP data monitoring
- Processing of CC audits
- Ensure accuracy in the SOT report
- Travel / Visits to dealerships and Stock Audit Vendors to ensure smoother audit processing

**Early Warning**:
Churning Report (Repayment Cycle/ Tranches of each INF/ TA Dealers). Additionally, comparing same with sales reports.
- Cygnet/ GST Returns Analysis to corroborate sales declaration by dealer.
- **Deferrals Management**:

- Analysis of Critical Deferrals
- Follow Up with Regional Teams on MIS level
- Retail Penetration Review & Management
- **Call Memo Management**
- Analysis of Call Memo data
- Ensuring compliance of Call Memo Policy especially wrt Remarks and Noting of Business and Credit
- Sales V/s Deposition Analysis
- Limit with others and review of overall limit justifiability
- Ensuring discussion with business and underwriting on call memo findings
- **Monitoring of Transactions Churning in CC/ CA**
Monitoring Number of CA/ CC maintained by Customers, Group Companies, Directors and Related Parties with us
- Reviewing Transactions Routing with Bank CC/ CA >= Proportion of limits maintained with our Bank
- Reviewing transactions Inflow and Outflow of high overdue and high ticket cases
- Highlight suspicious transaction and demand explanation from the borrower and conclude
- Review of Current account maintained with other banks
- **Basis above analysis, identify stress cases, highlight and facilitate review**

**Overdue Monitoring**:

- Review of Overdue Accounts: Analysis of overdue Industry-wise, Bucket-wise, Geography-wise, RPM-wise etc., and Discussion with all stake holders for high DPD (30+ cases), for root-cause analysis, Correction and tracking the same.
- Review of Potential NPA accounts and discussion/ follow-up with all stake holders for Recovery
- Commitments (& Minutes) Review and Follow-Up for timelines.
- Review and Follow Up of Accounts to be/ labelled as X, as per Credit Labelling Policy.
- **NPA Recovery/ Legal**

Pivotal Role between Business, Special Recovery Team (DFSO), Operations etc.
- Providing necessary technical assistance for Recovery Process/ legal cases
- Following up with, RM, Legal team for all the Stress/NPA cases where Legal has been initiated
- Review and Follow Up of Accounts to be/ labelled as Y & Z, as per Credit Labelling Policy along with DFSO. Update highlights to all stakeholders
- Review of Notes applicable for Recovery, Legal cases, Wilful Defaulter Note etc.
- **Collateral Review**

Identify dealers with Lower/ Nil collateral
- Ensure reviews with Seniors of Business and Credit for improvement
- **Internal and External Audit Liasoning**

Submission of data asked for by Audit team ( both RBI and Internal Audit) & engage in effective resolution of all the queries raised by the audit teams
- Resolution of queries by the auditor
- Taking up with policy/ underwriting / business/ operation and other stakeholder for required correction for areas of improvement pointed by auditors
- Handling of any Other Inspection Review
- **Newsletter**

Preparation of Internal Newsletter covering 360 degree view o