Executive Admin

2 days ago

Mumbai Maharashtra, India Envecon IT SYSTEMS Pvt Ltd Full time

**Job Summary**

We are seeking a dynamic, experienced and results-oriented Admin representative responsible for overseeing and coordinating all administrative functions to ensure smooth operation within the organization.

**Responsibilities**

**1. Travel Management**
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation
- Negotiate rates and establish relationships with hotels, and other service providers

**2. Reception and Guest Management**
- Oversee the reception area, ensuring it is well-maintained and welcoming for guests.
- Manage the scheduling and coordination of meetings, including guest accommodations and catering arrangements

**3. Housekeeping and Pantry Management**:

- Supervise housekeeping staff to maintain cleanliness and orderliness in the office premises
- Ensure the pantry is stocked with necessary supplies and oversee pantry staff operations.

**4. Annual Maintenance Contracts (AMC)**:

- Manage AMCs for office equipment, ensuring timely renewals and efficient service delivery.
- Liaise with vendors for maintenance and repair of office assets, ensuring mínimal downtime.

**5. Contract Staff Management**:

- Oversee the hiring and management of contractstaff for various administrative roles.
- Ensure compliance with legal and company requirements for contract employees.

**6. Stationery and Material Management**:

- Monitor inventory levels of stationery and office supplies, ensuring adequate stock.
- Negotiate with vendors for the procurement of office materials at competitive rates.

**7. Office Issues Management**:

- Address and resolve any administrative issues related to the office environment.
- Implement solutions to improve office efficiency and employee satisfaction.

**Qualifications and Skills**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- 2-3 years of experience in administrative management, preferably in a corporate environment.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite and office management software.
- Ability to manage multiple priorities and work under pressure.
- Familiarity with local and international travel regulations.

**Behavioral Skills**:

- Self-driven
- Dynamic personality

Application Question(s):

- Are you an immediate joiner?
- How many years of experience do you have in Admin?

Work Location: In person

Expected Start Date: 14/05/2025

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