Executive I

**Role Identifier
**Job Title
- Executive - Imports**Department
- Imports**Reporting to
- Executive/Manager - Imports**Grade
- N/AS or A/AS or A/SA or N/SA**Jobs Reporting Into
- None**Location/Unit
- Corporate Office**Role Description
**Job Purpose
- Ensuring customs clearance of all imported material (RM/Marketing/Capex etc.) at the respective port locations within the defined time limits
- Liaise with Custom House Agents (CHA) to ensure smooth customs clearance and highlight issues faced, if any, therein
- Liaise with storage agents for clearance of raw material imported in bulk at various locations
- Arrange for movement of imported consignments post clearance from ports to receiving locations (plants/TLs etc.) by co-ordinating with the purchasers, transporters, CHAs and the receiving locations
- To monitor the payment performance to CHAs and transporters and co-ordinate with SSC for resolving issues for bills that are on hold

**Primary Responsibilities
**Business Responsibility Areas**

**(Please detail out at least 8-10 responsibility areas)
**Key Performance Indicators
**Servicing**
- Co-ordinate with buyers for receipt of documents for clearance and handing over to CHAs
- Co-ordinate with CHAs to ensure smooth clearance of the consignments once they arrive at the port
- To highlight and escalate issues, if any, faced during customs clearance
- Ensure movement of material from port to plants/TLs post clearance

Clearance days: 4.5 days (FCL), 5.5 days (ISO) and 6 days (LCL)

**Payment**
**Performance**
- Calling of quarterly outstanding statements in prescribed format.
- Co-ordinating with CHAs, transporters & SSC for resolution of problems and ensuring timely clearance of CHA clearance and freight bills within defined credit days.
- To regularly monitor the daily tracking sheet (DTS) sent out by CHAs and proactively resolve issues with invoices that are on hold

Min 90% on-time payment to CHAs and transporters at company level

**Import on FOB basis**
- To handle import of material on FOB basis by liaising with freight forwarders (FFs) for getting quotations, preparing comparative summary
- To co-ordinate with the selected freight forwarder and ensure that the consignment reaches the port as per the agreed upon

Error free, within set timelines. Frequency - as as when

**Import Document Handling**
- To ensure that hard copies of the original documents received during the clearance process are sent out to SSC
- Ensure that documents are sent to SSC within 1 month after clearance

**Import in Bulk
- To co-ordinate with buyers and storage providers for smooth clearance of material imported in bulk
- To liaise with the CFA for generating of documentation (delivery, goods issue, invoices, e-way bill etc.) for movement from port to plant
- To ensure stock hygiene by passing inventory posting documents after due approval
- As and when bulk parcels are received

**Handling of licenses
- To manage procurement of licenses (MEIS, SHIS etc.) used during the clearance process
- To co-ordinate with SSC for prompt payment to license vendors
- To liaise with CHAS to ensure that the licenses are utilized during clearance and are accounted for
- As and when licenses are procured and utilized

**IT (breakWalls)
- To update breakWalls for each consignment and ensure that CHAs are also updating
- To highlight issues, if any, with breakWalls and to speak with IT/breakWalls vendor for resolving the same
- Daily

**Reports**
- To prepare and generate various reports as per the required frequency to various stakeholders
- Monthly/Quarterly

**Scope of Work
**a) Financial Scope **(Range of financial spend):
- No direct deliverables on the spends. However, opportunities for clearance cost reduction to be explored and highlighted.

**b) People Management Scope **(Range of no. of Direct/ Indirect Reports):
- No direct reportees

**c) Geography Coverage (Country-wide/ State-wide / Area-wide)
- Country-wide

**d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):
- Clearance of all material imported by Deco (RM/ Finished Goods/Samples/ Capex/Spares etc.)

**Key Interactions
**Internal
- RM Purchase / Marketing team (for handing over of clearance documents, getting dispatch instructions etc.)
- SSC team (for issues w.r.t CHA payment)
- Corporate Finance team (for customs duty payment)
- Plant/TL inwarding team (for handling inwarding related issues)
- Taxation team (for any issues w.r.t Customs)

**External
- Customs House Agents (CHAs)
- Freight Forwarders
- Transporters

**Role Requirements / Specifications
**Qualifications
- Essential- Graduate in Science / commerce
- Desired- Some exposure to export-import processes

**Previous Experience
- Essential- For Officer-II level - 2 to 3 year relevant experience in export / import handling

**Functional Competencies
- Conversant with MS Office, SAP

**Behavioral Competencies
- Communication skills (written and verbal) for coordination wit