Executive - Export Documentation

**Executive - Export Documentation**:

- Job Id: 4182- City: Pune, Maharashtra, India- Department: Logistics- Function: SCM- Employee Type: Permanent Full Time- Seniority Level: Executive- Description:

- **Purpose of Role**:
Basic Knowledge of Exim Policy, INCOTERMS, Payment Terms, UCP Rules, Managing CHA and Freight Forwarders

**Pre-Shipment**
- Download Export sales report on daily basis and taking prints of Pre-shipment Invoices
- Creating Commercial Invoices as per clubbing information
- Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel
- Getting BL draft from CHAs/FFs and get it approved before vessel sailing
- Follow-up for Final BL from CHAs/FFs

**Post Shipment**
- Download Export sales report on daily basis and taking prints of Pre-shipment Invoices
- Creating Commercial Invoices as per clubbing information
- Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel
- Getting BL draft from CHAs/FFs and get it approved before vessel sailing
- Follow-up for Final BL from CHAs/FFs
- Preparing Export shipping documents exactly as per Customers PO/Sales Order/Letter of Credit without any errors. All documents must be provided in one go as per the country regulation / customer requirement.
- Submitting copy documents and original documents as per agreed timelines
- Submitting lodgement documents to bank within 10 days of shipment date
- Updating all export related information like, DHL No. Date, Copy docs date, delay reasons etc., in SAP without any delays
- Original Export Shipping Document must be delivered to the customers/customer's bank at least 4 days before the vessel arrival at destination. Ensure proper coordination with Banks, Courier companies, A/C Dept., etc., - Ability to make 100 documents in a month, Advance/Open Terms/LC/Consignment Sales.
- Making Manual export documents wherever/whenever required
- Legalisation of export documents with Foreign consulates and Chamber attestation with Chamber of Commerce
- Posting of documents and making Cost and Benefit provision with 100% accuracy
- Coordinating with Subs Cos., to follow-up 2nd leg documents
- Understanding Incoterms, Payment Terms, LC Documentation and making documents as per country specific regulations, like Import Licence details, SGS, IDF, Form M etc., specially for Africa Region
- Ability to take max load during month end / Q end / year end closing tas

**Qualification**:
**Experience**:

- 2 to 5 years of work experience in Export Documentation

**Knowledge Skills and Attitude**:
Team player, Cross functional, Relationship building, Conflict resolution, Decision making

**Purpose of Role**:
Basic Knowledge of Exim Policy, INCOTERMS, Payment Terms, UCP Rules, Managing CHA and Freight Forwarders

**Pre-Shipment**
- Download Export sales report on daily basis and taking prints of Pre-shipment Invoices
- Creating Commercial Invoices as per clubbing information
- Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel
- Getting BL draft from CHAs/FFs and get it approved before vessel sailing
- Follow-up for Final BL from CHAs/FFs

**Post Shipment**
- Download Export sales report on daily basis and taking prints of Pre-shipment Invoices
- Creating Commercial Invoices as per clubbing information
- Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel
- Getting BL draft from CHAs/FFs and get it approved before vessel sailing
- Follow-up for Final BL from CHAs/FFs
- Preparing Export shipping documents exactly as per Customers PO/Sales Order/Letter of Credit without any errors. All documents must be provided in one go as per the country regulation / customer requirement.
- Submitting copy documents and original documents as per agreed timelines
- Submitting lodgement documents to bank within 10 days of shipment date
- Updating all export related information like, DHL No. Date, Copy docs date, delay reasons etc., in SAP without any delays
- Original Export Shipping Document must be delivered to the customers/customer's bank at least 4 days before the vessel arrival at destination. Ensure proper coordination with Banks, Courier companies, A/C Dept., etc., - Ability to make 100 documents in a month, Advance/Open Terms/LC/Consignment Sales.
- Making Manual export documents wherever/whenever required
- Legalisation of export documents with Foreign consulates and Chamber attestation with Chamber of Commerce
- Posting of documents and making Cost and Benefit provision with 100% accuracy
- Coordinating with Subs Cos., to follow-up 2nd leg documents
- Understanding Incoterms, Payment Terms, LC Documentation and making documents as per country specific regulations, like Import Licence details, SGS, IDF, Form M etc., specially for Africa Region
- Ability to take max load during month end / Q end / year end closing tas

**Qualifica