Officer 1, Corporate Administration

**Company Description** ABOUT IQ-EQ**

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.

We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top 15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.
- To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A
- To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
- To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
- To build, develop and maintain partnerships with Operation teams in Luxembourg
- To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed.

**Core Responsibilities**:**
- Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A.
- Acts as a point of contact for daily operations on complex clients
- Assist with the audit process, Attend board and shareholders meetings
- Finalise board minutes, prepare complex board packs
- Review board minutes of more junior team members
- Prepare and review RCS, RBO, UBO and other related documents
- Review of bank account opening forms
- Coordinate with the Lux FCS and Payment team on payments processing
- Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments
- Conduct/review Compliance File Review (CFRs) of Client files
- Assists on client onboarding processes.
- Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team
- Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
- To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team.
- Acquire knowledge to become specialists of their designated clients' requirements and deliverables.
- Seeks knowledge and expertise for their own professional development.
- Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.

**Workflow Management**:

- Ensures timesheets are completed daily and accurately filed for all hours worked.

**Systems**:

- Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.
- Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.
- Monitor and ensure that Antrance is properly updated in line with internal guidelines
- Understands and uses best practice on workflow platform/s.

**Risks**:

- Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
- Acquires knowledge of risk factors and potential breach.

**Key behaviours we expect to see**

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

- Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.
- Courage - Stepping up to address difficult issues, saying what needs to be said.
- Drives Results - Consistently achieving results, even under tough circumstances.
- Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
- Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
- Decision Quality - Making good and timely decisions that keep the organisation moving forward.

**Qualifications** Essential**:
**Education / professional qualifications**
- Holds a bachelor's degree in law and semi qualified CS
- 1 year in Corporate, Company or Fiscal law

**Background experience**:

- Conversant with corporate secretarial practices, especially in the areas of Funds and Special-Purpose Vehicles
- Private equity / real estate markets exp