Inward Outward Executive

2 days ago

Bhiwandi, India PAC Cosmetics Pvt Ltd Full time

Purpose

This SOP outlines the understanding of receiving, processing, and managing purchase orders (POs) which will help in tracking and following up on deliveries

A. Order and PO Management

1. PO Receipt and Processing: Receive and process POs from various platforms, ensuring accuracy and attention to detail.
2. Platform Prioritization: Prioritize platforms based on business requirements and download platform prioritization guidelines.
3. Tracker Management: Use trackers to monitor POs, deliveries, and other relevant information. Ensure all trackers are up-to-date and accurate.
4. Portal Management: Use portals to access and manage POs, deliveries, and other relevant information. Ensure all portals are up-to-date and accurate.

5. BC App Dashboard Management
5a. Sales Invoice Management: Manage sales invoices on the BC App dashboard, ensuring accuracy and attention to detail.
5b. WH Packing List Management: Manage WH packing lists on the BC App dashboard, ensuring accuracy and attention to detail.

6. Narz Storage Management (Naming and Organization) : Ensure that all files and documents are properly named and organized in Narz storage.
7. Communication and Collaboration
7a. Add to Slack Bhiwandi: Add relevant team members to the Slack Bhiwandi channel for communication and collaboration.
7b. Nykaa WH Call List: Maintain an up-to-date call list for Nykaa WH, including contact information for Sandip and Vinayak.
7c. Escalation Procedure: Establish a clear escalation procedure for resolving issues and concerns.

8. Weekly Calls and Challenge Reporting
8a. Weekly Call: Schedule a weekly call to discuss ongoing projects, challenges, and concerns.
8b. Challenge Reporting: Report any challenges or concerns to the team lead/manager on a weekly basis.B. Dispatch Process1. Dispatch Overview: Ensure that all team members understand the dispatch process and procedures.

2. PO Due Dates: Monitor PO due dates and push for completions as necessary.

3. Dispatch Details: Verify dispatch details, including:

- Dispatch date
- Box count verification
- Specific CP preferences (E-com & Distributor)
- Tracking number management
- Dispatch label verification
- Attachment of relevant documents with every PO (e.g., Eway & invoice)

4. PL Prep (Myntra & RRBL): Prepare packing lists for Myntra and RRBL as necessary.

5. Invoice Upload (Nykaa): Upload invoices to Nykaa as necessary.Delivery Follow-ups

1. Upcoming Deliveries: Monitor upcoming deliveries and follow up as necessary.
2. Three-Day Advance Reminders: Send reminders three days in advance of expected delivery dates.
3. Daily Check on Yesterday's Deliveries: Check on yesterday's deliveries and update team lead/manager for any misses or reappointments.
4. Mark Delivered POs: Mark all delivered POs in respective trackers.
5. Weekly POD Savings: Report weekly POD savings.
6. Provide CP or Platform with Relevant Documents: Provide CP or platform with any relevant documents requested, such as invoices or Eway bills.

7. Shiprocket Follow-ups: Follow up with Shiprocket on any pending issues or concerns.

**Job Types**: Full-time, Permanent

Pay: From ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

**Speak with the employer**
+91 9321971420

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