Coordinator Program Logistics

SNEHA, a Mumbai-based non-profit with over 450 staff, focuses on improving health and nutrition in urban slums.

Using a life-cycle approach, it addresses critical health and nutrition needs at key stages—from adolescence to

family planning—aiming to enhance outcomes for women and children in vulnerable communities across Mumbai

and the Mumbai Metropolitan Region.

It focuses on enhancing urban health by empowering both care seekers and providers. We work with informal

settlement communities to drive change and partner with public health systems to ensure sustainable improvements.

Our programs include Maternal and Child Health, Empowerment Health And Sexuality of Adolescents, Public

System Partnership, Prevention of Violence against Women and Children, SNEHA Shakti, Palliative Care, and

Livelihood Generation.

**_“WHAT’S IN IT FOR ME” (WIIFM) - AT SNEHA _**

At SNEHA, our fundamental belief is that prioritizing people is key, demonstrating our strong dedication to

nurturing a supportive and growth-driven atmosphere. We uphold an open-door policy that champions transparency

and open dialogue. We actively invite employees to voice their ideas, feedback, and concerns, fostering a culture

where innovation and teamwork can flourish.

**_If you value excellence and are passionate about nurturing individuals, SNEHA is the perfect place for you _**

**SNEHA - SOCIAL MEDIA HANDELS**

**PROFILE SNAPSHOT**

**Designation: COORDINATOR-PROGRAM LOGISTICS**

**Role**:Lead, Manage and Act as proper, on time and resourceful administrative support
to all functions at Program offices/centers in order to channelize, build, restore and

maintain working culture and environment in adherence to SNEHA's values and

policies

**Educational Requirement**:Graduate

**Experience**: 4 to 6 years of experience in administration, with a background in hotel
management or event management

**Location**:Santacruz
**Reports to**: Report to Manager-Administration

Subject line: “Position Name mentioned in the JD”

**_Compressive overview of the position _**

This position is responsible for managing, coordinating, and providing effective administrative support to all

functions at program offices and centers. The role aims to create and maintain a positive working culture and

environment that aligns with SNEHA’s values and policies, ensuring smooth day-to-day operations and resource

management. Additionally, the role includes handling all aspects of event planning, from venue booking to

catering and ensuring seamless execution of program events.

**Core Responsibilities**:

- 1. Stakeholder Coordination & Resource Planning _
- **Stakeholder Coordination**: Regularly engage with key stakeholders to understand and address

administrative needs across programs and domains, ensuring timely and efficient fulfillment of
requirements.
- **Resource Planning**: Proactively anticipate and plan resource needs based on budgetary guidelines and

stakeholder directives, ensuring cost-effective resource utilization.
- **Facilities Management**: Lead facilities management operations in collaboration with programs and

domains to ensure timely deliverables and overall satisfaction.
_2. Event Planning & Coordination _
- **Event Logistics**: Manage all aspects of event planning, including venue selection, booking, catering, and

coordination with vendors to ensure smooth execution of program events.
- **Vendor Management**: Coordinate with external vendors for event-related services such as catering,

transportation, and equipment rental, ensuring cost-effective solutions that meet program requirements.
- **Event Execution**: Oversee the set-up, execution, and breakdown of events, ensuring everything runs on

schedule and aligns with the program's goals and objectives.
- **Guest and Staff Coordination**: Manage guest lists, invitations, and internal communications to ensure

staff and guests are well-informed and all event details are efficiently executed.
_3. Security & Emergency Management _
- **Security Management**: Oversee security management on company premises, including conducting

regular audits and surveillance to safeguard staff and property.
- **Emergency Preparedness**: Plan and implement emergency preparedness strategies, including mock

drills and safety measures, to ensure the safety of staff and resources.
- **SOP Implementation**: Lead the implementation of Standard Operating Procedures (SOPs) related to

security and administrative processes, ensuring compliance and proposing policy improvements where
necessary.
- 4. Budgeting, Procurement, & Facilities Management _
- **Admin Budget Preparation & Monitoring**: Prepare annual administrative budgets and monitor

expenditures against these budgets. Raise red flags if expenses exceed the allocated budget.
- **Procurement Management**: Negotiate with vendors and suppliers for better rates and services, ensure

timely procurement, and maintain vendor databases to ensure transparency a