Front Office Executive

4 days ago

Coimbatore South, India SNMV College of Arts & Science Full time

To present the professional and welcoming face of the Academy to all visitors, staff and students, including telephone callers and organising refreshments as appropriate.
- To manage the Principal’s diary for all appointments and meetings, ensuring a manageable schedule is maintained, it is kept up to date; a daily overview with documentation and papers needed provided to the Principal.
- To be the first line of contact between the Principal and any phone calls, requests from staff or visitors, ensuring only appropriate contact is made.
- To manage all communications from the Principal to all employees.
- To liaise with Trust admin teams and PA’s across the Trust as appropriate.
- To be able to proofread documentation on behalf of the Principal and make amendments or suggestions as necessary.
- To track delegated tasks where required and monitor progress, chasing any documentation or responses not received and keeping the Principal informed as appropriate.
- To assist the senior team by co-ordinating the production of the Academy calendar and suing this to produce timely reminders to the senior team throughout the academic year
- To type up, disseminate and file all agendas and minutes for meetings involving the Principal or Senior Leadership team as required.
- To maintain the Principal’s filing systems, both hard and electronic copies as appropriate.
- Ensure that information from the Principal is forwarded to appropriate staff in the Academy in a timely manor
- To liaise with Academy Governors to ensure paperwork for meetings has been circulated and deal with any enquiries.
- Complete any ad hoc reports for Governors’ meetings as required.
- To deal with any enquiries from Governors in the first instance.
- To collect any correspondence for Governors and forward as appropriate.
- To deputise for clerk of governors as required
- To provide, as required, a confidential secretarial service to other members of the Senior Leadership Team.
- To undertake Project management of projects assigned by the Principal, such as high profile visits to the Academy or within the Trust

**Salary**: From ₹12,000.00 per month

Schedule:

- Morning shift

**Experience**:

- total work: 1 year (preferred)

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