Admin Assistant Receptionist

6 days ago

Navi Mumbai, India Chemiprime Impex Private Limited Full time

**Responsibilities**:

- Greet and welcome guests as soon as they arrive at the office.
- Answer, screen, and forward incoming phone calls, and ensure the reception is always kept clean.
- Be the main point of contact for all administrative tasks for the company and all subsidiary companies.
- Monitor and maintain stock of any stationery supplies and other office items.
- Responsible for arranging company meetings as requested.
- Maintain the report for each previous week and provide it to HR at the beginning of the week.
- Accurately maintain the database; organize the files and keep the records both electronically as well as hardcopy.
- Assist HR to ensure all employee data is updated in records.
- Monitor and record employee attendance during the day on behalf of HR.
- Liaise with courier companies to facilitate collections and deliveries.
- Prepare necessary documents for the courier of chemical samples.
- Double-check chemical samples as well as documents (SDS, TDS, COA, Invoice, and Packing List) prior to shipment i.e., documentation related to banks, documentation related to samples, delivery, and collection.
- Prepare monthly report for courier expenses and driver’s log.
- Update Vodafone bill monthly. Prepare bills, petty cash, and reimbursement.
- Coordinate with building management for any office-related issues and or repairs.
- Performing and coordinating a variety of ad hoc administrative tasks.
- Assist in arranging visa, air ticket, and hotel accommodation for employees and guest as and when required.

**Requirements**:
Proficient in MS Word and Excel

4 years minimum working experience as Admin Assistant cum receptionist for sending dox, sample through courier, travel booking, office supplies and stationery is required.

**Salary**: ₹3,295.17 - ₹600,000.00 per month

Ability to commute/relocate:

- Navi Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you staying in Navi Mumbai?

**Experience**:

- ms word and excel: 4 years (required)
- Courier: 4 years (required)

**Language**:

- english (required)

Work Location: In person

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