Personal Assistant

1 week ago

Mohali, India Fiducia Accounting Services Pvt Ltd Full time

**Job Title: Personal Assistant / Executive Assistant**

**Job Summary**:
**Responsibilities**:
1. Manage Day-to-Day Diaries: Coordinate and maintain the schedules of the Directors, including arranging meetings, appointments, and travel arrangements.

2. Schedule Calls with Clients and Contract Management: Facilitate communication between the Directors and clients by scheduling calls, preparing meeting agendas, and managing contract documents. Act as a point of contact for client inquiries and feedback.

3. Monthly Reporting: Collaborate with the team to collect and collate monthly reports, ensuring accuracy and timeliness. Prepare comprehensive reports for the Directors, highlighting key findings and insights.

4. Financial Support: Utilize accounting background to assist with financial tasks, such as preparing financial reports, tracking expenses, and analyzing financial data. Work closely with the finance department to ensure accurate and up-to-date financial information.

6. Information Management: Maintain and organize important documents, contracts, and records, ensuring confidentiality and security of sensitive information.

7. Meeting Coordination: Coordinate internal and external meetings, including booking venues, arranging necessary equipment, and preparing meeting materials. Take meeting minutes and distribute them as required.

8. Travel Arrangements: Arrange travel itineraries, including flights, accommodation, and transportation, ensuring efficient scheduling and cost-effectiveness.

9. Relationship Management: Foster positive relationships with clients, team members, and other stakeholders, representing the Directors professionally and ensuring excellent customer service.

10. Continuous Improvement: Identify opportunities to streamline processes, improve efficiency, and implement best practices in administrative and operational tasks.

**Qualifications and Skills**:

- Previous experience in a similar role, preferably as a Personal Assistant to senior executives or Directors.
- Background in accounting or finance is highly preferred.
- Excellent organizational skills with the ability to manage multiple tasks and priorities.
- Strong attention to detail and accuracy in work.
- Excellent communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Strong problem-solving and decision-making abilities.
- Proactive and self-motivated, with the ability to work independently and as part of a team.

We offer competitive compensation and benefits package. If you meet the qualifications and are excited about the opportunity to work closely with our Directors, please submit your resume and cover letter outlining your relevant experience.

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

Ability to Commute:

- Mohali, Punjab (required)

Ability to Relocate:

- Mohali, Punjab: Relocate before starting work (required)

Work Location: In person

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