Mis Executive

JLL supports the Whole You, personally and professionally.
Title MIS Executive - Finance
Business unit - IFM
Reporting to - Finance Manager / Account Director
Key stakeholders - IFM
Direct Reports Nil
**Duties & Responsibilities**:
What this job involves
- Supervising and Tracking of all Facility Operating Expenses.
Cross checking and verification and allocation of cost for all invoices before presenting to client approval.
Ensure the unit cost is within budget and ensure all statutory compliance taxes have been accounted
Liaison with SCM/Procurement in case the rates or language is not defined clearly.
Preparation of monthly provisional statement to be submitted to Finance.
Liaison with the client Finance team and provide clarification to process the payment (if required).
Cross checking, verifying and tracking of all JLL vendor monthly payments.
Assist in preparation of yearly financial budget for Facilities & Administration.
Supervising in generating monthly management reports, client dashboards, FM Templates, etc. and verify before present to FM /client.
Reconciliation of vendor accounts on quarterly basis for receiving of No Dues certificate.
Management Information reporting.
Operational tracker maintenance.
Vendor On-boarding in the Jagger.
Co-Ordinating with the site FM/FE for completing the tasks.
Scheduling the weekly Team Building and Safety Moment Activities.
Taking daily property rounds, coordinating with the team to close any matters related to cleaning.
Assisting the FM in improving and monitoring procedures to ensure the cost-effective and efficient services.
Regularly contacting the site FM/FE regarding the issues/requests/follow-ups
Supervising and Tracking of all Facility Operating Reports.
Maintaining Asset Data, Occupancy Report, APAC Org Chart, Site Escalation Matrix, Emergency Escalation Matrix etc.
Take feedback - customer needs assessment and evaluation of client satisfaction levels.
Help the FM by Preparing MMR, QBR and the Annual Business Review.
Track, review and validate all utilities expenses.
**Service Expectations**:
Accurate financial reports presentation on time.
Accurate billing and invoicing
Accurate allocation of cost.
Tracking of Expenses Vs Budget.
Performance objectives
Meet or exceed best practice in provision of services through contracts. Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Finance Manager. Effective management of the team.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.