Secretary

1 week ago

Mumbai, India Acme Services Full time

**Roles and Responsibilities**

Confidential Assistance - Assisting superior in all day to day matters including confidential
- matters.
- The first point of contact for external customers during Business Head’s absence in Office or
- whilst on business trips.
- Single point of contact among the internal departments to manage the flow of information in a
- timely and accurate manner.
- Coordination with officers/ staff at different companies/units & branch offices - Fixing up
- appointments - Update of database.
- Co-ordinating with internal teams and/or external vendors/agencies for organizing and
- executing certain tasks & activities.
- Correspondence/ Record Keeping
- Preparing and maintaining the data shared between the
- departments and recording the information accordingly.
- Receive and Send E - Mails on behalf of Co-Founder & CEO.
- Maintenance of Incoming Mails - Make correspondence. Screening and replying of calls and- Arranging Meetings: Scheduling and arranging Internal as well as external important meetings
- and conferences.
- Arranging meetings of Business Head with Unit Heads of different companies as well as
- outside parties
- Travel Programs
- Chalk out Tour Programs of Business Heads - Ensure booking of Tickets
Ensure reservation of Hotel Rooms.
- Travel Management - Managing domestic and international travel. Passport, visa & ticketing
- activities.
- Liaison with outside agencies
- Liaison with travelling agents, airlines, hotels, clubs, banks,
- etc.
- Calendar management of Co-Founder & CEO. Align meeting and appointments as per the
- schedule.
- Follow up with department heads on various tasks assigned.
- Create regular reports and update internal databases.
- Record meetings, discussions and provide minutes to MD and follow up on the task given.
- Develop and maintain an effective network and cooperative relationship with the CEOs
- internal and external partners & clients.
- Letter replies, Mail Management, Credit Card management etc.**Skills**:

- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism

Role:
Other
- Salary:
Not Disclosed by Recruiter
- Industry:
Financial Services
- Functional Area:
Other
- Role Category:
Other
- Employment Type:
Full Time, Permanent
- Key Skills

Secretarial Activities
- Education
- UG:
Any Graduate

Company Profile
- ACME SERVICES PRIVATE LIMITED
- We are hiring
- Company Info

Contact Company:
ACME SERVICES PRIVATE LIMITED

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