Event Coordinator

**Job Title: Event Coordinator**

**Location: Mulund**

**Organization: Utkarsh Global Foundation**

**Position Type: Full-time**

**Immediate/Short Notice Joiners preferred Travel within India involved.**

About Utkarsh Global Foundation : Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors, including environmental protection, animal welfare, women’s education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.

Job Summary: We are looking for a dynamic and detail-oriented Event & Public Relations Manager to lead the planning, coordination, and execution of events and campaigns that promote the foundation’s mission.

The Event Manager will be responsible for organizing & participating in a wide range of events, including religious festivals, awareness drives, fundraising events, workshops, medical camps, and community engagement programs.

**Key Responsibilities**:
**Event Planning & Execution**:

- Plan, coordinate, and execute & participate all foundation events end-to-end—conceptualization to wrap-up.
- Create event timelines, action plans, and checklists in alignment with program goals.
- Ensure all permits, permissions, and logístical arrangements are in place.

**Vendor & Venue Management**:

- Identify and negotiate with vendors for services including venues, catering, printing, AV equipment, transportation, etc.
- Ensure timely delivery and quality of all third-party services.

**Stakeholder & Community Coordination**:

- Collaborate with internal teams, volunteers, donors, sponsors, and community leaders. -Act as the main point of contact during events for partners, guests, and media representatives.

**Marketing & Promotion**:

- Work with the communication team to develop event promotion strategies across social media, print, and other platforms.
- Design event-specific collateral—banners, posters, brochures, invites, and signage.

**Budget & Reporting**:

- Develop and manage event budgets, ensuring cost-effective solutions.
- Track expenses, submit reports, and evaluate ROI for each event.
- Maintain detailed records of event metrics and feedback for future planning.

**Qualifications & Requirements**:

- Any Graduate/Bachelor’s degree in Event Management, Marketing, Mass Communication, or related field preferred. Good communication skills required.
- 5-7 years of proven experience in managing events, preferably for non-profits or social enterprises.
- Excellent project management and organizational skills.
- Strong communication and negotiation abilities.
- Proficiency in MS Office, event planning tools, and basic design software (e.g., Canva).
- Fluency in English and Hindi (Marathi is an asset).
- Need to travel across the country on a need basis.

**Preferred Traits**:

- Passion for social impact and community development.
- Ability to multitask in high-pressure environments.
- Creative thinker with a problem-solving attitude.
- Willingness to travel and work flexible hours, including weekends and holidays.
- Resourceful, good networking is a must.

**Compensation**:

- Competitive salary based on experience.
- Travel and event-related expenses covered as per organizational policy.
- Opportunities for growth and participation in high-impact projects.

J**ob Types: Full-time, Permanent Benefits**:

- Cell phone reimbursement -Commuter assistance

**Job Types**: Full-time, Permanent

Pay: ₹500,000.00 - ₹600,000.00 per year

Work Location: In person