Office Coordinator

3 days ago

Vasai Maharashtra, India Mx Information Systems Pvt. Ltd. Full time

**Job Purpose**

The Junior Back Office Coordinator supports administrative and operational functions in the back office. This role ensures smooth documentation, data entry, communication flow, and support for front-office teams by handling tasks that are critical to daily business operations.

**Key Responsibilities**

**1. Administrative Support**
- Maintain and update internal databases, records, and documentation.
- Prepare reports, presentations, and basic correspondence as required.
- Organize and store paperwork, documents, and computer-based information.
- Handle filing systems—both digital and physical.

**2. Data Entry & Record Maintenance**
- Accurately enter and update data into company systems and software (e.g., CRM, ERP).
- Cross-check and verify records for accuracy and completeness.
- Support in generating invoices, purchase orders, and other standard documents.

**3. Coordination & Communication**
- Coordinate with internal departments (Sales, HR, Finance, etc.) to ensure operational flow.
- Relay important information between departments efficiently.
- Respond to internal queries and follow up on pending tasks.

**4. Support to Senior Staff**
- Assist the Back Office Manager or senior coordinators in routine tasks and projects.
- Provide logístical support for meetings, documentation, and presentations.

**5. Compliance & Confidentiality**
- Ensure data confidentiality and comply with company policies and procedures.
- Maintain proper documentation and help in audit or compliance tasks as needed.

**Skills & Qualifications**

**Essential**:

- Basic knowledge of MS Office (Word, Excel, Outlook).
- Good organizational and time-management skills.
- Attention to detail and accuracy in data handling.
- Clear verbal and written communication.

**Preferred**:

- Familiarity with back-office software (CRM, ERP, or similar).
- Bachelor’s degree or diploma in Business Administration, Commerce, or related fields.
- Prior internship or 6-12 months of relevant experience (preferred but not required).

**Key Traits**
- Dependable and punctual.
- Eager to learn and take initiative.
- Ability to work independently as well as in a team.
- Professional and respectful in communication.

Pay: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

Application Deadline: 07/07/2025

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