Admin Asst, Assc

502664
- NMSU satellite location, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Sep 29 2025 - 23:55 MDT

**Position** Title**: Admin Asst, Assc

**Employee Classification**: Admin Asst,Assc

**College/Division**: Cooperative Extension Service

**Department**: 312050-ADMIN PRGM LOS ALAMOS CTY

**Internal or External Search**:External - Open to all applicants

**Location**:NMSU satellite location

**Offsite Location (if applicable)**: Los Alamos County

**Target Hourly/Salary Rate**: 16.83

**Appointment Full-time Equivalency**: 1.0

**Exempt or Non-Exempt**: Non-Exempt

**Summary**: Join Our Team The Cooperative Extension Service in Los Alamos County is looking for a detail-oriented administrative professional to handle a variety of essential tasks, including managing records, coordinating schedules, processing basic bookkeeping, arranging travel, and supporting office operations.

**Classification Summary**:
Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

**Classification Standard Duties**:
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.

**Required Education, Experience, Certification/License, Equivalency**
Required Education:High School diploma or GED certificate.; Required Experience:One (1) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:
**Knowledge, Skills and Abilities**
KNOWLEDGE:Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.; SKILLS:Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.; ABILITIES:Ability to perform simple accounting procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.

**Job Duties and Responsibilities**
Prepares finance documentation for different types of payments for utilities, agent travel, program activities, and office equipment. Tracks county finance monthly for proper spending and reconciliation of departmental procurement card.
Carry out administrative duties as necessary such as filing, typing, copying, binding, scanning, etc. Orders, stocks, and distributes office supplies. Establishes, maintains, processes, and updates files, records, and /or other office documents. Operates a personal computer to enter data, draft, edit, revise, and print letters. Draft or prepare responses to routine inquiries; prepare photocopies and or flyers for events. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individuals’ schedules/calendars. Makes travel and lodging arrangements, either directly or through a travel agency. Assist staff members in preparation for programs. Maintains computer and manual