Urgent Requirement for Administrative Executive

1 day ago

Pune Maharashtra, India Pivotchain Solution Technologies Pvt. Ltd. Full time

**Job Summary**:
**Key Responsibilities**
- Provide comprehensive administrative support including managing calendars, scheduling appointments and coordinating meetings.
- Oversee day-to-day administrative activities, including but not limited to office management, supplies procurement, and record keeping.
- Arrange travel accommodations and itineraries including flights, accommodations, and transportation.
- Assist with the organization and execution of company events, meetings, and conferences.
- Attend meetings as needed and prepare detailed minutes of discussions, decisions, and action items.
- Receive and audit invoices for accuracy and compliance and ensure prompt payment of departmental bills.
- Prioritize and manage multiple projects simultaneously. Follows through on issues in a timely manner.
- Procure office supplies and equipment within budgetary constraints, negotiating contracts and vendor agreements when necessary.
- Coordinate and oversee office maintenance and repairs, liaising with vendors and service providers.
- Manage expense reports and reimbursement processes.
- Conduct research and compile data to support decision-making processes.
- Handle sensitive and confidential information with discretion and professionalism.
- Perform ad-hoc tasks and projects as assigned.

**Desired Skills**
- Bachelor's degree in business administration, management, or related field preferred.
- Proven experience in an administrative or personal assistant role, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong interpersonal and communication skills, both written and verbal.
- Attention to detail and accuracy in work.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to changing priorities and deadlines.
- Ability to work both independently and collaboratively within a team.

Schedule:

- Monday to Friday
- Morning shift

Work Location: In person

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