Accounts Receivable Executive

1 day ago

Bengaluru Karnataka, India Procain Consulting & Services Full time

**Location**:Bengaluru
**Experience**: 2-3 years
**Qualification**: B. Com. or M. Com. in Accounts / Finance, MBA Finance
**Job Code**: JD2208225

**Job Profile**:
The Accounts Receivable Executive will be responsible for maintaining and managing the company’s receivable accounts, ensuring that clients make timely payments, and resolving any billing-related queries. This role will focus on ensuring the accuracy of invoicing, handling customer payment issues, and reconciling financial records, contributing to the organization’s financial health.

**Key Responsibilities**:
**1. Invoicing and Billing**:

- Prepare and send accurate customer invoices in a timely manner.
- Maintain updated customer records related to billing and invoicing.

**2. Payment Tracking and Collection**:

- Monitor outstanding receivables and ensure timely collection of payments.
- Coordinate with customers regarding payment discrepancies or issues.

**3. Reconciliation**:

- Perform periodic reconciliations of customer accounts to ensure accuracy of records.
- Investigate and resolve any discrepancies in payments or billing issues.
- Prepare monthly aging reports and review outstanding balances.

**4. Cash Application**:

- Post customer payments to the appropriate accounts.
- Record and allocate payments accurately to invoices.
- Manage unallocated payments and ensure they are resolved promptly.

**5. Credit Control**:

- Assess customer creditworthiness and set appropriate credit limits.
- Work with the finance team to analyze and approve new credit requests.
- Monitor credit limits and adjust them as necessary based on customer payment behavior.

**6. Reporting**:

- Prepare and maintain various financial reports, including accounts receivable aging reports, cash flow forecasts, and collection summaries.
- Assist with month-end closing by providing reports and reconciling receivable accounts.

**7. Customer Interaction**:

- Respond to customer inquiries regarding invoices, payments, and account balances.
- Provide excellent customer service to resolve billing issues or disputes.
- Build and maintain strong relationships with clients to facilitate timely collections.

**8. Compliance**:

- Ensure compliance with company policies, accounting regulations, and tax requirements.
- Maintain accurate documentation and audit trails for all receivable transactions.

**9. Process Improvement**:

- Identify areas for process improvement and work to streamline the invoicing and collection processes.
- Collaborate with other departments, such as sales and customer service, to address issues impacting accounts receivable.

**Key Skills and Qualifications**:

- Bachelor’s degree in accounting, Finance, or a related field.
- Proven experience in accounts receivable or general accounting.
- Strong knowledge of accounting principles and procedures.
- Proficiency in accounting software (e.g., Tally, Zoho) and MS Excel.
- Excellent communication and negotiation skills.
- Strong attention to detail and accuracy in data entry and financial analysis.
- Ability to handle sensitive information confidentially.
- Problem-solving skills and ability to work under pressure.

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