Executive-store and Procurement

Preferable: min 2 years in the same field of hospitality /hotels/resorts etc,

Language: English, Kannada, Hindi

Qualification: Preferable-B.Com / BBA/Diploma in material management

1. **Inventory Management**
- Maintain accurate inventory records, including receiving, storing, and issuing of materials and supplies.
- Monitor stock levels to ensure timely replenishment of goods, avoiding both stockouts and overstocking.
- Conduct regular physical inventory counts and reconcile with the inventory management system.
- Ensure proper storage and handling of all items to prevent damage or loss.

2. **Procurement and Sourcing**
- Identify and source quality suppliers for goods and services required by the resort (e.g., food, beverages, housekeeping supplies, and maintenance equipment).
- Request quotes, negotiate prices, and place purchase orders with suppliers to ensure cost-effective purchasing.
- Evaluate supplier performance, ensuring they meet delivery schedules, quality standards, and cost requirements.
- Develop and maintain strong relationships with vendors and suppliers to secure favorable terms.

3. **Receiving and Quality Control**
- Oversee the receiving process to ensure that all goods match purchase orders and are of the correct quantity and quality.
- Conduct quality checks on received materials and liaise with vendors if any discrepancies or defects are found.
- Ensure proper documentation and tracking of received goods, including invoices, receipts, and returns.

4. **Cost Control and Budget Management**
- Monitor and control procurement expenses to stay within the allocated budget.
- Implement strategies to reduce procurement costs while maintaining quality standards.
- Keep detailed records of purchasing transactions, price trends, and cost-saving initiatives.

5. **Vendor Management**
- Develop a vendor management system to evaluate and monitor supplier performance.
- Ensure timely payments to suppliers and handle any disputes or issues related to procurement.
- Negotiate contracts, including terms, delivery schedules, and payment terms, ensuring the resort gets the best value for money.

6. **Compliance and Documentation**
- Ensure that all procurement activities comply with company policies, legal requirements, and ethical standards.
- Maintain detailed records of all purchases, contracts, and supplier agreements.
- Ensure adherence to environmental and safety regulations in the procurement of goods.

7. **Team Collaboration and Communication**
- Work closely with various departments (e.g., kitchen, housekeeping, maintenance) to understand their material needs and ensure timely procurement of supplies.
- Coordinate with finance and accounts departments to manage payments and track expenses.
- Communicate regularly with department heads to anticipate future needs and avoid supply shortages.

8. **Reporting and Analysis**
- Prepare regular reports on stock levels, procurement activities, supplier performance, and cost savings.
- Analyze purchasing trends, market conditions, and supply chain risks to provide insights and recommendations to management.
- Identify opportunities for process improvements in procurement and inventory management.

9. **Warehouse Operations and Organization**
- Supervise store personnel to ensure efficient operation of the storehouse or warehouse.
- Maintain a clean and organized storage area, ensuring items are stored safely and systematically.
- Implement measures to optimize storage space and improve stock handling efficiency.

10. **Risk Management**
- Anticipate and mitigate risks related to supply chain disruptions, such as delays, shortages, or price fluctuations.
- Implement contingency plans to handle emergency procurement needs or sudden changes in demand.

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹22,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Morning shift
- Night shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Experience**:

- total work: 2 years (preferred)

Work Location: In person