Bid Coordinator

**Company Overview**:
Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

**Job Overview**:
**Role Overview**

We are seeking a detail-oriented and highly organized **Bid Coordinator** to join our **Presales team**. This role plays a critical part in supporting the development of high-quality, customer-focused bids and proposals for our IT services business.

**Key Responsibilities**
- Coordinate the full lifecycle of bids, proposals, and RFP/RFI responses, ensuring timely and complete submissions.
- Collaborate with presales consultants, solution architects, sales leads, and delivery teams to gather content and align responses with client needs.
- Review and interpret RFP/RFI requirements and manage the response plan and schedule.
- Organize and format technical and commercial content into clear, compliant, and compelling documents.
- Contribute to the creation of executive summaries, solution overviews, and value propositions with input from technical and business teams.
- Ensure all proposals reflect best practices in structure, style, and accuracy.
- Maintain and manage content libraries, case studies, templates, and past responses for reuse.
- Track submission outcomes and client feedback to help drive improvements in future bids.

**Required Skills & Experience**
- Minimum of 4+ years of experience in bid coordination, proposal writing, or presales support, ideally in an IT services or technology environment.
- Strong project management skills with the ability to handle multiple deadlines and stakeholders.
- Excellent written and verbal communication skills, with a high level of attention to detail.
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel); experience with CRM or bid tools (e.g., Salesforce, RFPIO) is a plus.
- Ability to collaborate effectively with technical and non-technical teams.

**Preferred Qualifications**
- Familiarity with presales processes and proposal best practices.
- APMP certification or similar training is a plus.
- Exposure to both private and public sector bid environments.

**Compensation**:
Estimated Pay Range:
Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

**Our Commitment to Diversity & Inclusion**:

- At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success._
- Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees. _
- We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you._